It's important that your student record at UCL accurately reflects what you are studying and what point in your academic career you're at, as well as holding all your up to date contact information.
It's your responsibility to make sure that your personal details, such as your name and address, held on the UCL central record are correct. You can check and update your personal details via Portico.
We offer help in the following Academic areas:
- Enrolment (new and continuing students)
You must complete your enrolment by a specific time each academic year or you will not be able to continue your studies, find out what you need to do and when you need to do it by.
Enrolment for new students
If you are new to UCL, please click here for information that will help you through the first time enrolment process.
Enrolment for continuing students
To continue your studies in the new academic year you must re-enrol and check your details even if you have no fees to pay.
Full details on the re-enrolment process for continuing students can be found here.
- To continue your studies in the new academic year you must re-enrol and check your details even if you have no fees to pay.
- If you are registered on a modular or flexible method of study, you must re-enrol even if you do not intend to take any modules during the new academic session.
- To access online re-enrolment you must log in to Portico and select "Start your re-enrolment task" within the Enrolment and Study Details container on the Student Home Page.
Failure to re-enrol
- You must complete your enrolment by a specific time each academic year. For autumn starters, this date falls at the end of October each year.
- If you fail to enrol before the deadline, your student record will be closed and you will no longer be registered as a student at UCL
- If due to your circumstances you are unable to re-enrol before the deadline, you must make a case to UCL to reinstate your registration and to allow you to re-enrol late. Please contact your Programme Administrator at your earliest opportunity - they will be able to advise you on what to do next.
- Delayed Re-enrolment
- Recognition of Prior Learning (RPL)
In some cases you may be able to ‘import’ credits from a previous programme of study and be exempt from optional modules on your new UCL masters course.
RPL may be considered up to a maximum period of five years from the completion of the accredited period of learning. Acceptance of a RPL requet is solely at the discretion of UCL. Please note that having an RPL applied to your record may mean that you are not eligible for a student loan, we advise that you clarify this before you make any applications for RPL.
The process for applying for RPL is as follows:
- Student fills in the form - make sure that you specify which credits you wish to RPL and specify which UCL modules you wish to be exempt from.
- Student sends the completed form, accompanied by your transcript* to your Programme Administrator** who will send your application onto your Programme Leader for approval.
- Once your Programme Leader has approved they will send your request back to your Programme Administrator who will then forward your request to the IOE Student Casework Team.
- The Casework Team will seek approval from your Phase Lead and if it is approved by your Phase Lead the Casework team will forward your request to the Admissions team.
- The Admissions team will review your application and make a final decision on whether or not your application is approved. If it is approved Admission will send your request onto the Student Records team, who will apply the credits to your record.
- If your RPL is declined you will be notified by the Casework team.
*your transcript needs to clearly show the modules you wish to RPL, the date that the modules were completed and that you passed your credits on your first attempt - credits that were passed on a second attempt or as a condoned pass are not eligible for RPL
** your programme administrator’s contact details can be found here
- Modern Foreign Languages (MFL)
- UCL is committed to Modern Foreign Language Education. It is therefore a requirement that all honours students must either enter their course with or have developed upon graduation a basic level of competency in a Modern Foreign Language. A list of acceptable foreign languages can be found here.
If you are entering your course with a C grade in GCSE or equivalent in an MFL you may apply to be exempt from taking the MFL module. You will need to speak to your Programme Leader who will provide you with a form. Exemption is solely at the discretion of UCL.
Where you have experiential learning in an MFL you may apply to be exempt from taking the additional MFL module, if approved - and again approval is solely at the discretion of UCL - you will be required to be assessed by a qualified assessor who will ascertain that you meet the appropriate level.
If your request to be exempt from the MFL module is declined you will need to enrol onto an appropriate MFL module. A student who fails to satisfy the requirement by the end of their programme will not be eligible for the award of an Honours Degree.
If you have any questions regarding MFL, contact your programme administrator* or email email@example.com
* Your programme administrators contact details can be found here
- Extenuating Circumstances
Please see this page on guidance for applying for an extension under Extenuating Circumstances.
- Disclosure and Barring Service (DBS) check
Some programmes at UCL require the satisfactory completion of a DBS check - formerly known as a Criminal Records Bureau (CRB) check.
This is a UK legal requirement for those in roles that involve regulated activity with children or vulnerable adults.
If you are already in receipt of a valid DBS, it might be accepted by your placement. However, this is at the discretion of each individual employer and you are advised to check with your placement provider prior to applying.
To apply for your Enhanced DBS, follow these 5 steps:
- Pay for your DBS check at the UCL Online Store here. The cost is £65.
- Return your receipt to us at firstname.lastname@example.org along with the following information:
- Your full name
- Your Student ID number
- Your Date of Birth
- Your Programme of Study
- Your UCL email address
3. You will receive an automated email from Atlantic Data to start the DBS process.
4. You are required to complete an ID verification check at the post office. This will cost £11.
5. When your DBS has been completed, inform your Programme Administrator.
- Authorised Absence
Please see UCL's Academic Manual for guidance on Authorised Absence
- Request to change degree programme or modules
This guidance explains how to change the modules you have chosen and how to change your degree programme.
Changes to mode of attendance are subject to availability and Faculty approval.
Should your Programme Leader agree to a change, your Programme Administrator will pass on your request to the Faculty for final approval.
Changing your programme/course
If a student wishes to transfer from one UCL degree programme to another, they must make a formal application. The usual deadline for change of degree programme during the academic session is the end of October each year (for students registering in September, with a later date for students registering in January) to be compatible with module selection deadlines, although later transfers may be possible, where the transfer does not affect module selections. Students should log in to their Portico account and complete the online application under the 'C2RS Home' menu. Students are strongly advised to discuss their plan with the departments involved before requesting a change of programme on Portico.
Changing your modules
If a student wishes to make changes to their individual modules they will need to do so by the deadlines in the Key Dates section. Students should contact their Programme Administrator as soon as possible as all changes will need to be approved.
- Request to change your mode of attendance
Mode of attendance defines how your programme of study is studied. This could be full-time, part-time, modular-flexible or distance learning.
Where a programme is offered by UCL in more than one mode of attendance, it may be possible to change.
If your circumstances have changed and you are considering a change of mode of attendance, you should discuss this with your Personal Tutor or Programme Leader. Please see this link for further guidance on Changes to Mode of Attendance.
- Interruption of Studies
If a student requires a temporary break from their studies and plans to resume their programme at a future date, they must apply for a formal Interruption of Study. This applies to students on a one year full-time or two year part-time programme.
Once you have made the decision to interrupt and have discussed this with your department, you will need to complete and submit an Interruption Form.
When completing the form, make sure that you:include your student number include full dates for start and return dates (in the format: 01-Jan-2019) sign and date the form obtain the signature of your Programme Leader
Please submit your form to email@example.com.
You will be notified of the outcome of your application via email. Please make sure you check your UCL email regularly.
If you are applying for a repeat interruption or an interruption in excess of one calendar year, you will need to provide evidence to support your application.
Once you have completed your form and obtained the signature of your Programme Leader, it should be submitted to the Faculty Office.
- Withdrawing from a programme
Once you have discussed this with your department and made the decision to withdraw, you will need to formally apply for a withdrawal of study.
Applications must be made in advance of the effective date of change. Students should log in to their Portico account and complete the online application under the 'C2RS Home' menu.
Once withdrawn, you cannot return to the programme of study. Depending on when you withdraw, you may still be liable to pay a portion of your tuition fees.
Withdrawal Requests for Undergraduate and postgraduate students
You must login to your Portico account and complete the online application under the 'C2RS Home' menu.
Withdrawal Requests for Postgraduate research students
Your supervisor must email the UCL Research Degrees team confirming the effective date and reason for withdrawal.