XClose

Academic Manual

Home
Menu

Section 3: Attendance and Absence

Published for 2022-23


3.1 Attendance Requirements3.2 Study Away from UCL

3.1 Attendance Requirements

1.UCL’s attendance requirements are defined in Annex 3.2: UCL Student Attendance Policy.
2.Minimum attendance requirements are set at Faculty level and must be published in the Student Handbook or equivalent.
3.Students whose attendance falls below their faculty’s minimum attendance requirement may be subject to the regulations in Chapter 3, Section 3: Academic Insufficiency Procedure, subject to faculty policy.
4.Undergraduate students must meet the minimum attendance requirements during UCL Term Times. Outside of term-time, there is no requirement for students to be present on campus or to notify absence.
5.Taught Postgraduate students must meet the minimum attendance requirements during UCL Term Times: 
 a)During the Christmas and Easter breaks, students are normally expected to study independently and there is no need to notify absence. If attendance is required outside of UCL Term Times, Departments must ensure that students are made aware of this at the start of the programme.
 b)Where Masters students are studying for their dissertation/ research project during the summer vacation, they may be based at UCL or may work remotely – individual arrangements should be agreed with the supervisor. 
 c)Some PGT programmes may require attendance during the UG summer vacation e.g. to undertake placements or attend taught modules. Students should refer to their Student Handbook or equivalent for full details.
6.Chapter 2, Section 2:  Short-term Illness and other Extenuating Circumstances describes the procedures in place for students who are unable to attend an examination or submit a piece of work for summative assessment due to illness or other extenuating circumstances.
7.Chapter 2, Section 6: Interruption of Study describes the procedures in place for students who are unable to attend UCL for an extended period of time.

3.2 Study Away from UCL

1.A student may be permitted to study away from UCL on academic grounds as part of the standard delivery of their programme or module e.g. when undertaking a placement or fieldwork, or a year of study abroad as part of the degree programme. Where such a period of study is part of an approved programme or module, students do not need to gain further permission to study away from UCL.
2.Students may also be permitted to study away from UCL on academic grounds which are not part of the standard delivery of a programme or module e.g. collecting data or conducting research. Such a period of study away from UCL must not be taken until it is authorised by the Departmental Tutor/Programme Organiser. Students must inform their Departmental Tutor/Programme Organiser before they intend to study away from UCL, and provide the location of study and the reason for doing so. The period of this form of study away from UCL must not exceed three months.
3.Under UK immigration requirements, UCL is required to record where students are studying if not at UCL. Students on a Student Visa must, therefore, also inform UCL’s Immigration Compliance Office of any period of study away from UCL.
4.Students are expected to be in regular contact with their academic department during any period of study away from UCL.