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Attendance at UCL

RegisterUCL is a quick and simple way to record your attendance at face-to-face teaching events – all you need is your student ID card.

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Tapping in at your lectures and classes 

Card readers are installed at teaching spaces across campus. Simply tap the card reader each time you enter a lecture, seminar or lab session. Tap in anytime up to 20 minutes before the end of the class to register your attendance. And if you’re early, you can tap in up to 20 minutes before the class’s start time.

You do not need to do anything to record your attendance at online teaching events. This will be captured automatically via the online teaching platform (e.g. Zoom, Blackboard Collaborate, MS Teams).

Take a look at our frequently asked questions below for more information. 

Student Attendance Dashboards 

The RegisterUCL Student Dashboards will eventually allow you to see your own attendance figures in a handy online dashboard. However, the attendance data for our online teaching events will not appear until our online live teaching platforms (Zoom, Blackboard Collaborate) are integrated with RegisterUCL. For this reason, we have postponed the launch of the dashboards until they can provide you with a complete picture of your attendance record.

Why take attendance? 

Offering proactive support

We know that attendance is a good indicator of a student’s engagement. When students stop engaging with their studies, this might suggest poor mental health or other wellbeing concerns. Also, we know that there is a correlation between students’ engagement with their programmes and their overall success.

The new attendance system will be used to identify students who may be struggling early on. This will help faculties and departments and UCL Student Support and Wellbeing to be proactive in offering support to those whose engagement has fallen and who may be in need.

Through this early intervention, the hope is that more students will be able to continue attending and engaging with their programme and will have greater chances for success.

Visa responsibilities

On top of this, the system will facilitate UCL’s statutory reporting requirements, such as those to the Home Office for our students on a Tier 4 visa.

Read more about Tier 4 visa responsibilities.

Frequently asked questions 

Why does UCL record student attendance?

UCL is legally required to report non-engagement to the UK immigration authorities for our students on a Tier 4 visa. We also record attendance for all students in order to support student success and wellbeing. 

We know that attendance is a good indicator of a student’s engagement. When students stop engaging with their studies, this might suggest poor mental health or other wellbeing concerns. Also, we know that there is a correlation between students’ engagement with their programmes and their overall success. The new attendance system will be used to identify students who may be struggling early on. This will help UCL Student Support and Wellbeing to be proactive in offering support to those whose engagement has fallen and who may be in need.  

Are UCL students expected to attend every timetabled teaching event?

We encourage our students to attend all scheduled teaching events. This will give you the best chance of academic success.

Who has access to the student attendance data?

Academic staff, teaching administrators, department/programme administrators and Student and Registry Services staff will all have access to the student attendance data. Students will have access to their own attendance data.

Where can I view my attendance data?

Once the RegisterUCL Student Dashboard is live all students will be able to see their own attendance data. Attendance data from our online live teaching platforms (e.g. Zoom, Blackboard Collaborate and Teams) is not currently integrated with the dashboard. For this reason we have not launched the student dashboard yet. We will make the dashboard available as soon as it can provide you with a complete picture of your attendance. If you have any questions about your attendance please contact your personal tutor or teaching administrator.  

What safeguards are in place regarding student data?

The system will comply with General Data Protection Regulations (GDPR) and a full Data Protection Impact Analysis has been completed. 

Which teaching spaces will be fitted with card readers?

Card readers will be fitted in UCL teaching spaces by the end of Term 3. If there is a card reader at your teaching space please ‘tap in’ to record your attendance. If the card reader is not yet installed at your teaching space you do not need to worry about recording your attendance.

How do I record my attendance at a teaching event?

Card readers are installed at teaching spaces across campus. Simply tap the card reader each time you enter a lecture, seminar or lab session. Tap in anytime up to 20 minutes before the end of the class to register your attendance. And if you’re early, you can tap in up to 20 minutes before the class’s start time.

Do I need a different card to register attendance?

No, your student ID card will be used to register attendance. This is done simply by touching the card to one of the card readers located in each teaching space.

What happens if the electronic card reader in a teaching space is faulty or does not work?

Please inform the leader of your teaching event, during the class, so they can arrange to have your attendance record corrected on the system.

What happens if I’m late to a teaching event?

You can tap in from 20 minutes before the start time of a teaching event and no later than 20 minutes before the class ends. You must tap in once during this time in order to ensure you are marked as present on the system. 

If I arrive earlier than the scheduled start time for my class can I tap in? 

You can tap in from 20 minutes before the start time of a teaching event and no later than 20 minutes before the class ends.  

What happens if I forget or lose my student ID card?

Simply inform the leader of your teaching event, during the class, so they can arrange to have your attendance record corrected on the system.

My classes take place back-to-back in the same room. Will I need to tap my student ID card for each class?

No, you only need to tap in once during your first teaching event. Your attendance at subsequent events in the same teaching space will be automatically recorded.

How will the system work for online live teaching events (e.g. Zoom, Blackboard Collaborate)?

Attendance from online teaching events will be manually entered into RegisterUCL. You do not need to do anything to register your attendance online. 

Will the card readers be cleaned in light of covid-19? 

Yes, the RegisterUCL card readers will be regularly cleaned in line with UCL's enhanced cleaning regime.

How do I know if my tap was successful on the card reader?

The card reader will make a sound to acknowledge the tap in was successful and the light will display as green. If you did not tap in correctly, please contact your personal tutor or teaching administrator.

Where can I find more information for students on a tier 4 / student visa?

Please check the visa compliance monitoring policy and guidance pages.