XClose

Students

Home
Menu

Attendance at UCL

RegisterUCL is a quick and simple way to record your attendance at face-to-face teaching events – all you need is your student ID card.

On this page:

MediaCentral Widget Placeholderhttps://mediacentral.ucl.ac.uk/Player/eGH12235

Tapping in at your lectures and classes 

Card readers are installed at teaching spaces across campus. Simply tap the card reader each time you enter a lecture, seminar or lab session. Tap in anytime up to 20 minutes before the end of the class to register your attendance. And if you’re early, you can tap in up to 20 minutes before the class’s start time.

You do not need to do anything to record your attendance at online teaching events. This will be captured automatically via the online teaching platform (e.g. Zoom, Blackboard Collaborate, MS Teams).

Take a look at our frequently asked questions below for more information. 

Why take attendance? 

Offering proactive support

We know that attendance is a good indicator of a student’s engagement. When students stop engaging with their studies, this might suggest poor mental health or other wellbeing concerns. Also, we know that there is a correlation between students’ engagement with their programmes and their overall success.

The attendance system will be used to identify students who may be struggling early on. This will help faculties and departments and UCL Student Support and Wellbeing to be proactive in offering support to those whose engagement has fallen and who may be in need.

Through this early intervention, the hope is that more students will be able to continue attending and engaging with their programme and will have greater chances for success.

Visa responsibilities

On top of this, the system will facilitate UCL’s statutory reporting requirements, such as those to the Home Office for our students on a Tier 4 visa.

Read more about Tier 4 visa responsibilities.

Frequently asked questions 

Will the Industrial action (strikes) affect my attendance?

If your classes are affected by the strikes, your timetable will be amended accordingly. If you have any questions contact your department.

Find out more informations about the strikes and how they may affect you.

 

Why does UCL record student attendance?

UCL is legally required to report non-engagement to the UK immigration authorities for our students on a Tier 4 visa. We also record attendance for all students in order to support student success and wellbeing. 

We know that attendance is a good indicator of a student’s engagement. When students stop engaging with their studies, this might suggest poor mental health or other wellbeing concerns. Also, we know that there is a correlation between students’ engagement with their programmes and their overall success. The new attendance system will be used to identify students who may be struggling early on. This will help UCL Student Support and Wellbeing to be proactive in offering support to those whose engagement has fallen and who may be in need.  

Are UCL students expected to attend every timetabled teaching event?

We encourage our students to attend all scheduled teaching events. This will give you the best chance of academic success.

Who has access to the student attendance data?

Academic staff, teaching administrators, department/programme administrators and Student and Registry Services staff will all have access to the student attendance data. Students will have access to their own attendance data.

Where can I view my attendance data?

Please contact your personal tutor or teaching administrator.  

What safeguards are in place regarding student data?

The system complies with General Data Protection Regulations (GDPR) and a full Data Protection Impact Analysis has been completed. 

How do I record my attendance at a teaching event?

Simply tap the card reader with your student ID card each time you enter a lecture, seminar or lab session. Tap in anytime up to 20 minutes before the end of the class to register your attendance. If you are early, you can tap in up to 20 minutes before the class’s start time.

Do I need a different card to register attendance?

No, your student ID card will be used to register attendance. This is done simply by touching the card to one of the card readers located in each teaching space.

What do I do if there is no card reader in my teaching space?

Staff taking the session will advise on how to record your attendance. 

What happens if the electronic card reader in a teaching space is faulty or does not work?

Please inform the leader of your teaching event, during the class, so they can arrange to have your attendance record corrected on the system.

What happens if I’m late to a teaching event?

You can tap in from 20 minutes before the start time of a teaching event and no later than 20 minutes before the class ends. You must tap in once during this time in order to ensure you are marked as present on the system. 

If I arrive earlier than the scheduled start time for my class can I tap in? 

You can tap in from 20 minutes before the start time of a teaching event and no later than 20 minutes before the class ends.  

What happens if I forget or lose my student ID card?

Simply inform the leader of your teaching event, during the class, so they can arrange to have your attendance record corrected on the system.

My classes take place back-to-back in the same room. Will I need to tap my student ID card for each class?

No, you only need to tap in once during your first teaching event. Your attendance at subsequent events in the same teaching space will be automatically recorded.

How will the system work for online live teaching events (e.g. Zoom, Blackboard Collaborate)?

Attendance from online teaching events will be manually entered into RegisterUCL. You do not need to do anything to register your attendance online. 

Will the card readers be cleaned in light of covid-19? 

Yes, the RegisterUCL card readers will be regularly cleaned in line with UCL's enhanced cleaning regime.

How do I know if my tap was successful on the card reader?

The card reader will make a sound to acknowledge the tap in was successful and the light will display as green. If you did not tap in correctly, please contact your personal tutor or teaching administrator.

Where can I find more information for students on a tier 4 / student visa?

Please check the visa compliance monitoring policy and guidance pages.