Academic Manual


Recent Changes

Information for students and staff about recent changes to the UCL Academic Manual.

Late Summer Assessments 2018-19

Information, regulations and guidance about the Late Summer sitting 2018-19

2018-19: Guidance for Students and Staff 

New Academic Manual Structure

The Academic Manual has been restructured to make it easier for students and staff to use. Key changes include:

Separation of the former Chapter 1 into individual chapters:

Relocation of all research degree regulations, guidance and forms into a single section:

Replacement of the Policy A-Z by four new chapters:

Relocation of the regulations on the Recognition of Prior Learning (RPL) to:

If you are having difficulty finding something, please get in touch at academicregulations@ucl.ac.uk.

Undergraduate Programmes

From 2018-19 there will be a single set of regulations for all modular undergraduate programmes. The Harmonised Scheme of Award is being replaced with modules, credits and academic levels and there are changes to the regulations for Module Assessment, Condonement and Classification.

More information:
Graduate and Taught Postgraduate Programmes

For 2018-19 there are changes to the Module Assessment, Progression and Award, and Classification regulations for Graduate and Taught Postgraduate programmes.

More information: 
Institute of Education Graduate and Taught Postgraduate Programmes

2018-19 marks the final year of integrating the IOE with the main UCL regulations. There are a number of changes to be aware of for PGT and Graduate programmes, including new Condonement regulations.

More information:
Extenuating Circumstances

The Extenuating Circumstances process is regularly reviewed by UCL to ensure that it is fit for purpose and fair to all students. For 2018-19 there is a new Extenuating Circumstances Form as well as some amendments and clarifications to the regulations. Further guidance for students and staff is also being developed and will be published soon.

More information:
Consequences of Failure

There are some minor amendments to the Consequences of Failure regulations, including clarification of the timing of resits for modules in terms 1, 2, 3 and 4/ the summer vacation. In exceptional circumstances, the Faculty Tutor can also permit a student to trail a Resit or Repeat into the following year of study, in tandem with the next year’s modules. There are also some clarifications on the differences between assessment methods and tasks.

More information:
Late Arrival at Exams

Students will now be admitted to the exam hall if they arrive up to 45 minutes late (previously 30 minutes), rather than the invigilators attempting to rearrange the exam in the student’s department within the remaining timeframe. As before, students who arrive late will have the time deducted. If a student is late due to illness or other Extenuating Circumstances (ECs) they should make sure they submit an EC Claim within one week of the affected exam.

More information:

The Examination Irregularities and Plagiarism procedure now expressly includes self-plagiarism, contract cheating and the falsification of Extenuating Circumstances evidence.

The procedures are now located in Chapter 6: Student Casework Framework.

More information:

2018-19: Additional Guidance for Staff

Implementing the New Regulations

The following policies have been agreed by Education Committee as a reference point for Boards of Examiners when making decisions, and covers the most common scenarios that might arise.

More information:
Taught Programme Registration

The Taught Registration regulations have been reviewed in order to reflect current practice, remove ambiguities, streamline processes and reduce the need for Suspensions of Regulations. The regulations, which were formerly part of Chapter 1, will now form the new Chapter 3: Registration Framework for Taught Programmes.

More information:
Qualifications and Credit

The Qualifications and Credit Framework has been updated in order to reflect current practice, standardise terminology across the regulations and Academic Model, and align UCL with the UK Framework for Higher Education Qualifications (FHEQ).

More information:
Programme and Module Approval

For 2018-19 there is a revised process for amending existing programmes, additional guidance for colleagues initiating new programmes, greater clarity on the criteria that should be used by those reviewing programme proposals and clearer direction on what should be considered a programme amendment.

More information:
Academic Partnerships

Amendments include more guidance for departments and faculties, clearer processes and revised forms.

More information:
Quality Review

Minor changes have been made to the sections on External Examining and Student Representation to improve clarity and readability, and to update terminology. The Core Programme Information has also been updated in line with the revised regulations for 2018-19.

More information:

Boards of Examiners

There are some minor amendments to the regulations around Sub Boards, Virtual Boards, assigning modules to examiners, and the appointment of chairs.

More information:
Material Irregularities

The Material Irregularities procedure now includes adjusting an existing exam paper or assessment (the External Examiner must be informed). There is also a new annex on mitigating the effects of Industrial Action on student assessment. Both are now located in the new Chapter 6: Student Casework Framework.

More information:
Student Recruitment & Admissions

The former Chapter 1 has been divided into three separate chapters, with the new Chapter 1 now covering Student Recruitment and Admissions. The Access and Admissions teams have re-worked a range of regulations, policies and guidance into a single framework. A small number of regulatory changes have been approved by the Student Recruitment, Admissions and Funding Committee (StRAFC).

More information:
Derogations and Variations

The regulations for non-modular programmes (including the MBBS, BA English and Fine Art) have been incorporated into the main UCL regulations and will no longer be regulated separately.

For all other programmes, the new regulations have been designed to remove inconsistencies and irregularities, to be fair to all students across UCL and to assure baseline academic standards across all programmes. From 2018-19 there will be no ‘Derogations’, but the regulations still allow for some approved 'Variations' within defined parameters. These are highlighted with the words ‘Subject to approval by UCL Education Committee or its nominee’ throughout the regulations, and need to be recorded in the individual Programme Summary.

More information: