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Section 2: Module Selection


2.1 Module Selection and Approval Process2.4 Deadlines for Initial Module Selection
2.2 Number of Modules to be Selected2.5 Change of Module Selection
2.3 Modules from Outside UCL2.6 Late Module Changes

2.1 Module Selection and Approval Process

1.As soon as enrolment or re-enrolment has been completed students should select the modules which they wish to take in that Academic or Calendar Year, by the published deadlines.
2.All steps are completed through Portico, UCL’s Student Record System.
3.The Programme Diet defines the modules which a student must undertake to satisfy the requirements of a particular programme, including the credit value and academic level of each module, as well as rules for compulsory, optional and elective modules, and for pre-requisites and co-requisites:
Module TypeDefinition
CompulsoryModules which students must take to successfully complete a particular Programme or Route.
OptionSpecific, limited collections of Modules from which students may choose within their Programme of Study.
ElectiveBroad collections of Modules which may be thematically grouped, from which students may choose, and which may be from outside their main Programme of Study.
PrerequisiteA specified preparatory Module which must have been successfully completed for a student to enrol on a subsequent Module. 
Co-requisiteA specified Module which must be taken at the same time as another Module.
4.All Optional and Elective module selections are provisional until they have been confirmed by both the Parent and Teaching Departments/Divisions: 
 a) The Parent Department/Division is responsible for the programme on which a student is registered.
 b)The Teaching Department/Division is responsible for the delivery of a module to students and is responsible for the assessment of students enrolled on the module.
 c)In many cases the Teaching and Parent Department/Division are the same, and only one approval is needed.
5.If approval is not given, students should seek academic advice from their Personal Tutor or other staff in the Parent Department/Division.
6.Students must satisfy the assessment requirements for each module on which they are registered. If a student is unable to meet these requirements due to illness or other Extenuating Circumstances, they should follow the procedures in Chapter 4, Section 6: Extenuating Circumstances. Students who absent themselves from any module assessment without approval must be recorded as absent and deemed to have made an attempt. Any further attempt, of the original module or another module, must be treated as a second attempt.

2.2 Number of Modules to be Selected 

1.Students must register on the following numbers of credits in each Academic or Calendar Year unless they are registered as a Flexible student, or they are undertaking Resits, Repeats or Deferrals (see below). The Programme Diet may include more detailed requirements:
 Mode of StudyCredits per Year
UndergraduateFull-time120 credits
Part-time60 credits
Graduate CertificateFull-time60 credits
Part-time30 credits
Graduate DiplomaFull-time120 credits
Part-time60 - 90 credits
Postgraduate CertificateFull-time60 credits
Part-time30 credits
Postgraduate DiplomaFull-time120 credits
Part-time60 - 90 credits
Taught MastersFull-time180 credits
Part-time60 - 120 credits
Extended Taught Masters (>180 credits)Full-timeUp to 180 credits
Part-time60 - 120 credits
Research MastersFull-time180 credits
Part-time60 - 150 credits
Extended Research Masters (>180 credits)Full-timeUp to 180 credits
Part-time60 - 150 credits
2.Where a student undertakes a module during the long summer vacation, the credits of that module must be assigned to either the previous or next year as appropriate, but the total number of credits in each year should not exceed the parameters defined above.
 

Flexible Programmes

3.On Flexible programmes, students may choose the number of credits which they wish to study in each year. Individual programmes may specify a minimum or maximum for each year, or may stipulate the order in which modules should be taken, in the Programme Diet.
 

Reassessment and Deferrals

4.Students undertaking a Deferral with Tuition should select only the modules being deferred. Students may select the original module or a substitute module, as long as the requirements of their Programme Diet are met.
5.Students who are Repeating a failed module should select only the modules being repeated. Students may select the original module or a substitute module, as long as the requirements of their Programme Diet are met.
6.Subject to the regulations in Chapter 4: Assessment Framework for Taught Programmes, a student may be permitted to undertake a Deferral with or without Tuition or, exceptionally, a Resit or Repeat, in up to 30 credits in tandem with the next year’s modules. For Resits students must select the same module. For Repeats and Deferrals with Tuition students may select the original module or a substitute module, as long as the requirements of their Programme Diet are met.
 

Overlapping Content

7.Students must not register on a module where the academic assessment is deemed to overlap with any module which they have already taken and passed.
8.Students must not re-register on a module if they have exhausted all permitted attempts.

2.3 Modules from Outside UCL 

1.Students should only select modules offered by UCL unless otherwise specified in the Programme Summary.
2.Exceptionally, the Faculty Tutor may permit a student to register on a module at another Higher Education institution which is not specified in the Programme Summary:
 a) Applications should be made in writing to the Faculty Office.
 b)Decisions will be made on a case-by-case basis.
 c)Approval is usually restricted to another institution within the University of London. However, in some cases, agreements between UCL and other institutions are in place.
 d)The module must have an appropriate credit-weighting, be at an appropriate Academic Level, and enable the student to successfully complete their programme of study at UCL.
 e)Evidence must be provided from the institution offering the module that they are willing to accept the student.
 f)Requests must be supported by the student’s Parent Department/ Division. 
 g)Registration on external modules must not be considered as grounds for Extenuating Circumstances or appeal at a later date.
3.Where a student is permitted to select modules from outside UCL, the other Higher Education provider is responsible for the management of the student experience for that module. This includes:
 a) Running the assessment and any reassessments for that module
 b)Working with the relevant UCL Extenuating Circumstances Panel to consider requests for mitigation (some forms of mitigation will need to be applied by the host, some by UCL)
 c)Reasonable Adjustments and Special Examination Arrangements for the modules concerned, in consultation with the student’s UCL Department/ Division and with UCL’s Student Disability Services
 d)Institutional disciplinary and complaints procedures relating to the module
 e)Notifying UCL of students’ academic achievement for the module
 f)Quality assurance of the teaching and learning experience on that module.
4.The student will fall under UCL’s regulations in all other respects, including those for Progression and Award, Classification and the Consequences of Failure (see Chapter 4: Assessment Framework for Taught Programmes).
5.Students must note that other institutions may operate different marking systems and regulations. Term dates at other institutions may be different and examinations may not necessarily take place during the normal UCL examination periods. 
6.If a student experiences a timetabling clash due to an external module, they must contact their Parent Department/ Division for advice as soon as possible.

2.4 Deadlines for Initial Module Selection 

1.Initial module selections must be made by the following deadlines; if a student wishes to change a module selection, they should do so by the deadlines in 2.5 Change of Module Selection.
 September StartersJanuary Starters
Student selects modules for the year aheadOctober (Term 1, Week 3)January (Term 2, Week 2)
Departments approve selections for the year aheadOctober (Term 1, Week 5)January (Term 2, Week 3)
2.Exact deadlines will be published each year in the Student and Registry Services calendar and in the ‘Module Selection Task’ on Portico.
3.If a student wishes to change a module selection, they must do so by the deadlines in 2.5 Change of Module Selection.
4.For September-starters, Student and Registry Services will ask students to formally confirm their module selections in Portico by the end of Term 1, Week 11. The Examination Timetable will be based upon the module selection information that is recorded on Portico at the end of Term 1, Week 12.
5.For January-starters, the Examination Timetable will be based upon the module selection information that is recorded in Portico at the end of Term 2, Week 3.

2.5 Change of Module Selection 

1.If a student wishes to change a module selection, requests must be submitted and approved by the following deadlines:
 DeadlineSeptember StartersJanuary Starters
Changes to Term 1 modulesStudent RequestsOctober (Term 1, Week 3)Not applicable
Departmental ApprovalOctober (Term 1, Week 5)Not applicable
Changes to Term 2 & 3 modulesStudent RequestsDecember (Term 1, Week 11)January (Term 2, Week 2)
Departmental ApprovalDecember (Term 1, Week 12)January (Term 2, Week 3)
2.Exact deadlines will be published each year in the Student and Registry Services calendar and in the ‘Module Selection Task’ on Portico.
3.Changes must be approved by the Parent Department/ Division and, where applicable, the Teaching Department/ Division.
4.Changes cannot be guaranteed. There must be places available on the module and the changes must be consistent with the student’s Programme Diet.
5.Unless requested otherwise, the change of module selection will be backdated to the start of the academic session.
6.Students must continue to meet the requirements of the original module until the change is formally approved. Students who absent themselves from the assessment of the original module before they have formally transferred to the replacement module will be recorded as absent and deemed to have made an attempt. Any further attempt, of the original module or replacement module, must be treated as a second attempt.

2.6 Late Module Changes

1.Exceptionally, a student may be permitted to change a module selection after the above deadlines have passed. Changes cannot be guaranteed, particularly if the student will miss a substantial amount of teaching
2.Late module changes must satisfy the following criteria:
 a) There must be places available on the module
 b)The changes must be consistent with the student’s Programme Diet
 c)The student must be able to satisfy UCL’s attendance requirements
 d)The student must continue to meet the requirements of any visa under which they are studying.
3All requests must be submitted to the Parent Department/ Division in the first instance. The Parent Department/ Division will consider the request and, where applicable, liaise with the Teaching Department/Division to assess whether the late module change is possible.
4.If the Parent and Teaching Departments/ Divisions support the request, the application should be submitted to the Faculty Tutor for consideration.
5.The Faculty Tutor will inform the student of the decision and, if approved, notify UCL Student Records of the change in module registration.
6.If a late change affects central examinations, it may not be possible to include the student in the Examination Timetable and the Department/ Division may be required to run the examination in the Department.