As part of Customer Services the team is responsible for all centrally
bookable rooms in UCL. Our main purpose is to facilitate the delivery of
the core academic timetable.
The office ensures that the bookings for all these rooms are coordinated
such that UCL is able to optimise its use of locally controlled departmental
space and the centrally controlled rooms we look after. The office is responsible
for liaising with all other associated services across these spaces such as the
Digital Education team; Catering; Facilities and Work Place Services; UCL Security;
and the Fabric and Projects teams.
Information about UCL's centrally-bookable space - including existing confirmed bookings,
photographs and/or room panoramas, building locations and lists of equipment and features -
is available to view on these web pages.
To submit a booking request UCL staff and
UCLU societies should
login to the Online Booking system using their
UCL username and password.
External clients should contact the Room and Conference
Bookings Office by emailing email@example.com.
It is only possible to view space in the
current academic year. To enquire about availability in subsequent
academic years please email firstname.lastname@example.org.
Please note that the use of central space is subject to your agreeing to all of the conditions
which are referred to throughout the bookings process i.e. the Code of Practice on Freedom of Speech.
The team are available from 9am to 5pm from Monday to Friday and is located on level 1 of
Bidborough House. You can contact us via email
email@example.com or telephone 020 7679 1819 (extension 41819).
Please accept our apologies for the continuing delays in managing the online bookings requests.
The pressure to deliver the core teaching timetable has meant that the central Timetabling Team have been unable to release space for the Room Bookings Coordinators to confirm bookings requested using the online system. We are working to manage your experience of the system and will try to keep on top of requests. To that end we would appreciate your help in by asking that you only email us if it's essential.
If you have submitted a request it remains a request until we confirm or advise you of the lack of space. We are sorry that we not always able to confirm more than 24 hours in advance at present.
We will not be able to open up Term 3 bookings until after the Easter break. Can we ask you not to email for that period if the request is between 0900 and 1800 Monday through Friday.
Note for 2015/16 Timetabling
The creation of the academic timetable has been extremely complex this year and we would like to apologise for the necessary but unwelcome late notification of changes for modules and for our over-reliance on external venues to actually deliver spaces for teaching.
There are several initiatives underway to address these issues in partnership with the office of the VP Education but if you have any concerns or comments relating to the academic timetable please contact Gary Pearson on firstname.lastname@example.org.
Michael Clarke and the team are still in urgent need of any central space you may no longer need or for you to optimise locally managed space before you request central space. Please call if you can help us with either of these scenarios.