UCL Estates: Room Booking
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Room Booking

As part of Customer Services the team is responsible for the centrally bookable teaching rooms at UCL. Our main purpose is to facilitate the delivery of the core academic timetable.

The office ensures that the bookings for these rooms are coordinated such that UCL is able to optimise its use of space and that the centrally controlled rooms are fit for purpose. The team is responsible for liaising with colleagues across Digital Education, Catering, Facilities and Workplace Services, Security; and the Fabric and Projects teams to maintain and develop teaching stock.

On Tuesday the 28th of August 2018, CMISGo, a new room booking system will be launched.

CMISGo is user friendly and intuitive, bookings can be made following 6 simple steps.

Availability is displayed in real time and space is provisionally reserved at the time of request.

A step by step user guide will be available from this page alongside booking principles and FAQs.

The room booking team will be available to assist you with queries regarding your bookings at: roombookings@ucl.ac.uk

Online Booking

Information about UCL's centrally-bookable space - including existing confirmed bookings, photographs and/or room panoramas, building locations and lists of equipment and features - is available to view on these web pages.

To submit a booking request UCL staff and Students’ Union UCL societies should login to the Online Booking system using their UCL username and password. External clients should contact the Conference and Events Team by emailing conferences@ucl.ac.uk.

It is only possible to view space in the current academic year. To enquire about availability in subsequent academic years please email roombookings@ucl.ac.uk.

Please note that the use of central space is subject to your agreeing to all of the conditions which are referred to throughout the bookings process i.e. the Code of Practice on Freedom of Speech.

The team are available from 9am to 6pm Monday to Friday and we are located on level 1 of Bidborough House. Contact details below:

  • UCL Room Bookings – 020 3108 7577 (57577)
  • UCL Timetabling – 020 3108 7576 (57576)
  • UCL Conferences & Events – 020 3108 7578 (57578)

All staff are reminded to ensure that any rooms that are booked but subsequently not needed are promptly cancelled so they can be used by others.

Please note that requests for rooms outside of term time and/or during reading week are more likely to be accommodated and we will be able to confirm these provisional requests within 5 working days.

If you have any queries relating to your booking please email roombookings@ucl.ac.uk


Guidelines for Booking a Room at UCL

Further Information for External Clients

Audiovisual Equipment

Organising Events

Access Guide for UCL Centrally Bookable Spaces

Code of Practice on Freedom of Speech

Academic Calendar 2018-2019 (PDF)

Academic Calendar 2017-2018 (PDF)

Events & Exhibitions

Vacation Residential Accommodation

IS Conferences

UCLGuest Wireless Access

Room Booking Home

Crime Prevention Advice

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