UCL logo

Room Booking

As part of Customer Services the team is responsible for the centrally bookable teaching rooms at UCL. Our main purpose is to facilitate the delivery of the core academic timetable.

The office ensures that the bookings for these rooms are coordinated such that UCL is able to optimise its use of space and that the centrally controlled rooms are fit for purpose. The team is responsible for liaising with colleagues across Digital Education, Catering, Facilities and Workplace Services, Security; and the Fabric and Projects teams to maintain and develop teaching stock.

Online Booking

Information about UCL's centrally-bookable space - including existing confirmed bookings, photographs and/or room panoramas, building locations and lists of equipment and features - is available to view on these web pages.

To submit a booking request UCL staff and UCLU societies should login to the Online Booking system using their UCL username and password. External clients should contact the Conference and Events Team by emailing conferences@ucl.ac.uk.

It is only possible to view space in the current academic year. To enquire about availability in subsequent academic years please email roombookings@ucl.ac.uk.

Please note that the use of central space is subject to your agreeing to all of the conditions which are referred to throughout the bookings process i.e. the Code of Practice on Freedom of Speech.

The team are available from 9am to 6pm Monday to Friday and we are located on level 1 of Bidborough House. You can contact us via email roombookings@ucl.ac.uk or telephone 020 7679 1819 (extension 41819).

External Locations

To see a list of external locations that can be booked, please go to the External Locations page.

Note for 2016/17 Timetabling

Please be aware that the on-line booking system is now open. The Room Bookings team welcome requests for bookings but we would ask that colleagues are mindful of the following:

  • Finalising the rooming of the academic timetable remains a challenge and must take priority at this time, regrettably this will impact on service levels in the short-term.

  • Departments must room non-teaching events into departmentally managed space, wherever possible.

  • Requests for events outside of the standard teaching calendar and events which require early confirmation to facilitate complex arrangements (e.g. External research meetings) will be prioritised.

  • Multi-week events are unlikely to be accommodated at this time.
All staff are reminded to ensure that any rooms that are booked but subsequently not needed are promptly cancelled so they can be used by others.

Please note that requests for rooms outside of term time and/or during reading week are more likely to be accommodated and we will be able to confirm these provisional requests within 5 working days.

If you have any queries relating to your booking please email roombookings@ucl.ac.uk

Guidelines for Booking a Room at UCL

Further Information for External Clients

Audiovisual Equipment

Organising Events

Access Guide for UCL Centrally Bookable Spaces

Code of Practice on Freedom of Speech

Academic Calendar 2017-2018 (PDF)

Academic Calendar 2016-2017 (PDF)

Events & Exhibitions

Vacation Residential Accommodation

IS Conferences

UCLGuest Wireless Access

Room Booking Home

University College London - Gower Street - London - WC1E 6BT - Telephone: +44 (0)20 7679 2000 - Copyright © 1999-2016 UCL