Share your calendar in Outlook 2016 for Windows

Share your calendar with other people at UCL.

Instructions

1. In your Calendar, right-click on your Calendar on the left-side calendar list and select Share > Share Calendar.

Fig 1. Illustration of how to get to the Share Calendar option
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2. The Sharing invitations window will open for you to fill in the necessary details for this invite.

To… - Enter the recipients email address or search for them in the Global Address List (GAL).
Subject – Subject title for the invite.
Request permission to view recipient’s Calendar – check this box if you would like to request permission to view the recipient’s calendar.
Allow recipient to view your Calendar – this box should be checked in order to share your calendar
Details – select the permission level of how much detail you would like to share within your calendar. Options are Availability only, Limited details and Full details.
Message box – Type in any additional message for recipient’s in this box.

Fig 2. The Sharing invitation window
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3. Once you have added all the relevant details, click Send.

Fig 3. Location of the Send button
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4. You will be prompted to confirm that you do want to share your Calendar. Click Yes.

Fig 4. Confirmation prompt that you want to share your calendar
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5. You have now successfully shared your calendar with your chosen contacts.

Related guides and other info:

• Get started with calendar
• Change calendar view
• Create an appointment
• Modify an appointment
• Create a meeting
• Create a repeated meeting
• Create an all-day event
• Modify a meeting
• Accept a calendar share invitation
• View other people's calendar

Help and support

• Contact the IT Services.