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Share your calendar in Outlook 2016 for Windows

Share your calendar with other people at UCL.

Instructions

1. In your Calendar, right-click on your Calendar on the left-side calendar list and select Share > Share Calendar.

Fig 1. Illustration of how to get to the Share Calendar option…

Fig 1. Illustration of how to get to the Share Calendar option
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2. The Sharing invitations window will open for you to fill in the necessary details for this invite.

To… - Enter the recipients email address or search for them in the Global Address List (GAL).
Subject – Subject title for the invite.
Request permission to view recipient’s Calendar – check this box if you would like to request permission to view the recipient’s calendar.
Allow recipient to view your Calendar – this box should be checked in order to share your calendar
Details – select the permission level of how much detail you would like to share within your calendar. Options are Availability only, Limited details and Full details.
Message box – Type in any additional message for recipient’s in this box.

Fig 2. The Sharing invitation window…

Fig 2. The Sharing invitation window
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3. Once you have added all the relevant details, click Send.

Fig 3. Location of the Send button…

Fig 3. Location of the Send button
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4. You will be prompted to confirm that you do want to share your Calendar. Click Yes.

Fig 4. Confirmation prompt that you want to share your calendar…

Fig 4. Confirmation prompt that you want to share your calendar
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5. You have now successfully shared your calendar with your chosen contacts.

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