Information Services Division


Create an appointment in Outlook Web Access (OWA)

Appointments are activities that you schedule in your calendar that do not involve inviting other people or booking rooms. Example of appointments could be time you set aside for projects or a visit to the doctors. This guide explains how to create an appointment.

Before you start...


1. In Calendar, click on New event within the top left corner.

2. Fill in the necessary information for the appointment:

Add a title: Subject title for the appointment.
Invite attendees: Leave this field blank.
Date, Start and End time: The day and time of the event
All day: If the appointment occurs all day, select this toggle to on.
Repeat: Select from the drop down list how often this appointment is repeated. If it is just once then select Never.

Search for a room or location: Type the location of where the appointment occurs. If not applicable leave this field blank. If you would like to add a bookable room to the invite, enter the name of the room and select the correct result from the provided list.

Note: If you add a bookable room to the appointment, this will create a meeting instead and will send an invite to the room. See the how-to guide Create a meeting in Outlook Web Access (OWA).

Remind me: Set a time for a reminder if applicable.
Add a description or attach documents: Type in any description or details of the appointment for your own reference.

Tip: To make the appointment Private (preventing anyone else who has permission to view your calendar to see the contents, except specified delegates), select the Busy drop-down located on the top menu of the appointment window and then select Private.

3. Once you have completed the necessary details, select Save. The appointment will now be visible within your calendar.

Related guides and other info:

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