If you have a disability or medical condition that you feel might impact on your ability to perform in exams you can apply for special examination arrangements.
If you are a current student please see the below information on how to apply:
Please note the application process has changed, and there is no longer an online application form to complete.
A UCL disability adviser will consider your request for special exam arrangements. The first step is to attend a drop-in session, book an individual appointment, or by email. You must provide medical/ diagnostic evidence to support your request.
Requests for special exam arrangements must be agreed by a UCL disability adviser at least 5 weeks before the main examination period. The deadline was 21 March 2018 and has now passed.
Requests for examinations outside the main period or departmental tests must be submitted at least 6 weeks in advance.
For the late Summer Assessment period, requests received after 30 July 2018 will not be considered.
If your special exam arrangements have already been approved by UCL for the full duration of your course, then there is no need to re-apply each year.
In the event of sudden illness or accidental injury we can consider requests which are received at least 7 calendar days prior to the date of the examination. Where requests cannot be submitted in time, students should apply for a deferral to the next normal occasion under the Extenuating Circumstances Regulations.
Please contact us if you need to discuss your individual circumstances.
- What evidence do I need to provide to support my application?
Students with a specific learning difficulty must provide evidence of a full diagnostic assessment carried out after the age of 16, by a psychologist with a practising certificate, or a specialist teacher holding an assessment practising certificate.
If you are applying on other grounds you will need to provide us with a letter/report from a qualified medical practitioner e.g. GP, Psychiatrist etc. The documentation must be signed and dated. It must include details of the diagnosis given and provide some general information on how this may impact on your studies and/or daily life.
If you do not provide sufficient evidence we will not be able to consider your application.
- I had special exam arrangments last year, do I need to reapply?
Please check the original letter which was issued stating your exam arrangements. The letter will say whether your arrangements were agreed for the duration of your programme or for session only.
Session only arrangements are only in place for the current academic year, meaning you will need to reapply in subsequent years.
If it says duration of programme you only need to reapply if you have re-enrolled on a different course, or if your circumstances have changed (see separate FAQ below).
- I do not feel that I can sit my upcoming exams, should I complete this form?
If you want to request a deferral of examinations on the grounds of your health you should not complete this form. Examination deferral requests are handled through the extenuating circumstances procedure.
- I have injured my hand and cannot write, what should I do?
Depending on the nature of your exams and your injury we should be able to make adjustments which will enable you to sit your exams. For example by providing a scribe, the use of a computer or additional writing time.
Please contact an adviser to apply for adjustments and ensure you give details on the specific format of your exams eg. if they involve drawing, or writing in a foreign language. If you are unsure what you think would work best please contact us for guidance.
- What happens next after I have applied for special exam arrangements?
An adviser will email your UCL account with a Summary of Reasonable Adjustments, which contains information about the special exam arrangements we can recommend for you. Please check this carefully, and respond to the adviser if you have any queries about the recommendations. You should take note of whether the arrangements are for the duration of your programme (which will be the case if you have a condition with stable effects) or whether the arrangements are for the current session only (for effects that are likely to change). If you are happy with the exam arrangements proposed, please reply to the adviser as soon as possible to give your consent for this information to be shared with your academic department and the UCL Assessment & Student Records team.
If you are unhappy with your special exam arrangements, please ask us about the appeals procedure.
- If I had a change in circumstances and think my arrangments need review, should I reapply?
Yes, when you contact us please clarify that you are making a repeat application.
Please provide updated medical evidence which indicates a change in circumstances/diagnosis and explain why you feel your previous arrangements are no longer sufficient.