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Working at Bidborough House
- Scheduled team days and spaces
- Booking a desk
- Meeting and collaboration spaces
- Opening hours, access, security and services
- Storage and equipment
- Facilities
- Schedule by team
Team Team Day Floor Advanced Research Computing Centre Tuesday 2nd East and 3rd East Campus Experience & Infrastructure Tuesday and Friday 3rd West Change & Improvement Tuesday 5th Floor Equality, Diversity & Inclusion Monday, Tuesday and Friday 6th Estates Development Tuesday 3rd West Finance & Business Affairs Monday 3rd West Human Resources Monday 2nd East and West ISD: Architecture Wednesday 5th Floor ISD: Development & Testing Friday 4th East ISD: Digital Infrastructure Monday and Friday 3rd East, 4th West and 5th (Monday) or 3rd (West (Friday) ISD: Education Wednesday 3rd East ISD: ISG & CE Friday 2nd East ISD: LPG Friday 2nd East ISD: Research & Innovation Operations Friday 5th Floor ISD: People, Money & Insight Friday 2nd West ISD: Student Experience Thursday 3rd East and 5th Floor LCCOS (Library, Culture, Collections & Open Science) Monday and Wednesday* 4th East (Monday) and 3rd West (Wednesday) The Office of General Councel Monday, Thursday and Friday 6th and 5th (Thursday) OVPA (Advancement) Tuesday 4th East and West OVPEE (External Engagement) Tuesday 2nd West OVPS (Strategy) Monday, Wednesday and Friday 6th Procurement Remote first N/A Professional Services Hub (PS Hub) Wednesday* 4th East and West Research & Innovation Services Wednesday 2nd East and West Student & Registry Services Thursday 2nd East and West, 3rd West, 4th East and West Notes on the schedule
- On the second Wednesday of every month extra space is allocated to the PS Hub team that is usually allocated to LCCOS and ISD (3rd floor East and West and 5th floor).
Booking a desk
Remember to ‘Check-in’ when arriving using the QR code located on the desk or via your confirmation email or cancel your booking if your plans change.
- Team days
All teams have a scheduled day when their whole team can work on-site. On your team day, please ensure you book a desk in your allocated area.
- Non-team days
Bookable desk space on the 1st floor is available for those who prefer to work in the office outside of their team days.
Unused desks in team areas are available to book after 10am.
- Accessibility and workstation requirements
If you have specific accessibility requirements, or requirements following a Display Screen Assessment or Workstation Assessment please contact your local BBH Working Group representative in the first instance.
- Quiet areas: East wing on floors 3 and 4
The East wing on floors 3 and 4 are considered quieter working areas.
Unless the space is being used during a team day by a team who choose to use the space differently, when working within a ‘Quieter Zone’ please keep the noise down to not disturb other office users.
Meeting and collaboration spaces
- Meeting rooms
Meeting rooms on all floors can be booked through Outlook by any staff member in a team based in the building.
There are 23 meeting rooms available and nine of these are teams enabled. Smaller meeting rooms for sensitive discussions or calls are available on the first floor. Further details of the rooms can be found when booking through Outlook.
- Booths
Booths can be used for non-confidential meetings up to an hour, available on a first come first served basis. As the demand on meeting rooms is high, it is recommended that meetings of up to four people, including 1:1’s where possible, should take place in booths.
- Ground floor collaboration space
You can see the availability of the G01 ground floor collaboration space from the room list in Outlook (~BidHse.G01 – Collaboration Space.(100).PSH).
To book or make an enquiry about the space please contact bh.reception@ucl.ac.uk.
Bidborough House building guide
Opening hours, access, security and services
- Opening hours, access and security
Opening hours
Weekdays: 7am–7pm
Out of hours access: Workspace on the 2nd floor is available 24/7 to UCL staff and accessible through the side entrance of the building.
Staff working in the building past 7pm should move to the 2nd floor West in advance of this time to ensure you can exit the building smoothly.
Access and Security
The main entrance on Bidborough Street is open, and staffed, during office hours.
Staff should show their ID cards to reception staff as they enter the building and will need their card to access the East and West wing of each floor.
- Visitors, interviews and new starters
If you are expecting visitors, conducting interviews or welcoming a new starter, please advise the Receptionist via email in advance.
All external visitors will be required to sign in at reception on arrival and departure.
- Sending and collecting post
Post will be delivered and collected from G01, Ground floor West.
Mail will be sorted by surname to the A-Z mail pigeonholes. Mail addressed to a department without a name will be sorted to divisional pigeonholes. Mail should be collected daily.
All outgoing mail, including internal UCL mail, should be left in the outgoing sack provided adjacent to the mail frames. Any mail left by 4pm will be sent on same day.
Delivery Schedule
- 10.30–10.45am delivery / collection
- 2.45–3pm delivery / collection
- 4–4.15pm final sweep collection
Contact and courier form
See the UCL Mail & Courier Services webpage for contact information and the courier service form. Please notify reception of any courier collections.
Storage and equipment
- Personal lockers
Please refer to the Bidborough House locker policy.
- Stationery
Two central stationery cupboards are stocked with commonly used items and are for use by staff from teams based in the building.
Cupboards are located on the 1st Floor West Wing and 4th Floor West Wing.
Facilities
- Showers
There are two large shower rooms in the basement – one male and one female. Each has six shower cubicles, toilets, sinks, a utility sink, and several changing room style lockers.
Please request access to the shower rooms from BBH Reception.
- Bicycle, motorbike and car parking
There are covered, caged facilities for parking bicycles and motorbikes in the basement of the building. This area can be accessed from the vehicular entrance on Bidborough Street at the East end of the building. You can enter the basement from this area with your staff ID card once your access has been set up.
Cycle access should be requested through your departmental administrator.
- Quiet room
There is a quiet room in the basement which can be used for:
- Breastfeeding/expressing
- Emotional distress
- First aid or if you feel unwell
- Quiet contemplation
- Meditation
- Prayer