Drupal CMS: Add an event to the UCL public events calendar
Learn how to add an event to the UCL Public Events Calendar.
The UCL public events calendar is only for events open to all external audiences.
Find out how to include an event on the UCL Events website.
Process
From mid-December 2024, Drupal Site Owners and/or Web Content Managers who currently post events on their departmental website, will be able to manage which to add to the UCL Public Events Calendar. Please contact them to inform when you would like an event added to it.
To add an event to the UCL Public Events calendar, Departmental Site Owners and/or Website Content Managers will need to
- ensure the event complies with the Public Events Calendar Policy, and
- add the 'Public' tag under the Audience category for the event to be automatically added to the UCL Public Events Calendar - this replaces the outmoded ‘Feedable Syndication’ tick-box process.
Note that feeds refresh every few hours.
Guidance on fields
Title: the title will appear above the event and will become the clickable link that takes you to the event in feeds and search engine ranking pages. A title can only contain 100 characters. Make sure you use keywords.
Content intro / summary: this is important for Search Engine Optimisation (SEO) as it is used by Drupal as the meta description used by Google and other search engines. This will also be the content snippet that's used when the page is listed on results pages.
Featured image: this will appear above the event in feeds and as a thumbnail in social shares. You can either upload a new image or search for one in the Library. Ensure you have the necessary copyright and consent to use the image. We have the following guidance on imagery:
If you would like your event to be included on the UCL Public Events Calendar, you must include an image that is optimised for the web and is ideally 800px x 500px in size, or as close as possible to this width size on a ratio of 16:10.
Description: this should be a description of the event, the topics covered, etc.
Date / Time: complete the start and end date and time for the event.
Key information: this will include event details such as the intended audience and cost. Start typing in the department name in ‘Organising department’ and select the department from the drop down. Include event details such as the intended audience and cost. Booking link is the main call-to-action for registration or payment.
Contact details: this is required.
Location details: including Room, Not at UCL, Building, First Line (only if Not at UCL has been selected), City, Postal Code (which will automatically pull in a Google map, Country, Contact department, Free event).
Speaker details: you can add the name, organisation, job title/role, link, biography, organising department, organiser email, event series.
Show events in this series tick box: tick this box to add the event into it's own event series. You'll need to enter the Event Series tag in 'Categories' below.
Categories (Audiences, Event Types, Event Series, Org Units, Subjects and Communications): to understand about categories, read the information on tagging and feeds.
Sidebar: this is useful if you want to provide extra content. You can use all the functionality of the text editor.
Help and support
For support in creating your event on Drupal, contact your Web Content Manager.
For events related queries, contact events@ucl.ac.uk
For questions about the Drupal calendar, get in touch via MyServices.
Feedback
We are continually improving our website. Please provide any feedback using the feedback form.
Please note: This form is only to provide feedback. If you require IT support please contact the IT Services Help desk. We can only respond to UCL email addresses.
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