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Drupal CMS: Create an event

Learn how to create an event in Drupal

Events feed

To be able to see the events you create on your website and use the filters and calendar, you will need to have an events feed for your site. The decision to get an events feed is made by the website owner or Senior Editor who can request new feeds.

Once the feed is set up, editors will need to create the feed page and add events which will appear in the events feed after 3 - 4 hours (feeds update on a cycle so events will not appear immediately).

Event series feature

You can tag events to add into their own related event series. Senior Editors will need to request the event series tag to be set up from Digital Presence first. Editors can then tick the 'Show events in this series' box when creating the event and add the relevant event series tag. Up to ten items will appear at the bottom of the page in a feed under the event as 'Other events in the series.' The feed will include future events and will update on a 3 - 4 hour cycle.

Create a new event

  1. On the top toolbar, click on 'Content'. Click on '+ Add content'

  2. Click on 'Event' to bring up the event content type.

  3. Complete the necessary fields - see 'Further guidance on fields' below for an explanation of each field

  4. When you've finished creating your event, depending on your role:
  • Senior Editor: click on 'Publishing options - Draft (Current)' in the left-hand menu, choose 'Published' from the drop-down menu
  • Editor: click on 'Revision information' in the left-hand menu, choose 'Published' from the drop-down menu
  • Author: click on 'Revision information' in the left-hand menu, choose 'Needs Review' from the 'Moderation state' drop-down menu.

5. Click on 'Save.'

Further guidance on fields

Title: the title will appear above the event and will become the clickable link that takes you to the event in feeds and search engine ranking pages.
A title can only contain 100 characters. Make sure you use keywords.

Content intro / summary: this is important for Search Engine Optimisation (SEO) as it is used by Drupal as the metadescription used by Google and other search engines. This will also be the content snippet that's used when the page is listed on results pages. 

Featured image: this will appear above the event in feeds and as a thumbnail in social shares. You can either upload a new image or search for one in the Library. Ensure you have the necessary copyright and consent to use the image. We have the following guidance on imagery:

If you would like your event to be included on the public events calendar, then you must include an image that is ideally 800px x 500px in size, or as close as possible to this width size on a ratio of 16:10. If you do not include an image, then the Events Team will reject the request. 

Description: this should be a description of the event, the topics covered, etc.

Date / Time: complete the start and end date and time for the event.

Key information: this will include event details such as the intended audience and cost. Start typing in the department name in ‘Organising department’ and select the department from the drop down. Key Information: this will include event details such as the intended audience and cost. Start typing in the department name in ‘Organising department’ and select the department from the drop down. Booking link is the main call-to-action for registration or payment.

Feedable syndication: visible to Senior Editors and Editors only to raise a request to include the event on the UCL Minds public event calendar. Refer to the Drupal CMS: Add an event to the UCL public events calendar.

Contact details: this is required.

Location details: including Room, Not at UCL, Building, First Line (only if Not at UCL has been selected), City, Postal Code (which will automatically pull in a Google map, Country, Contact department, Free event).

Speaker details: you can add the name, organisation, job title/role, link, biography, organising department, organiser email, event series.

Show events in this series tick box: tick this box to add the event into it's own event series. You'll need to enter the Event Series tag in 'Categories' below.

Categories (Audiences, Event Types, Event Series, Org Units, Subjects and Communications): to understand about categories, read the information on tagging and feeds

Sidebar: this is useful if you want to provide extra content. You can use all the functionality of the text editor.

    Help and support

    For queries about events, contact Events Team.

    For Drupal queries, contact Web-support Team.

    Feedback

    We are continually improving our site, so please provide us any feedback on this web page using the form below. It would also be really useful if we could discuss your feedback with you, so if you are happy to be contacted please include your UCL email address in 'Email' field below.

    Please note: We can only respond to UCL email addresses

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