Book a Room

Centrally bookable rooms are in high demand and please remember that the academic timetable takes priority over all other room bookings.

NB: Rooms can only be booked from a UCL internet connection or remotely via Desktop@UCL Anywhere.

ALERT: Fire alarm testing in IOE building, 20 Bedford Way

From Monday 21 October 2019, the fire alarm testing time will be changing to 10.30am at the IOE building at 20 Bedford Way
The fire alarm test will take place every Monday around this time. The bells should sound for no more than 30 – 60 seconds. If they ring for longer than this period then please evacuate the building as this could be a real alarm. The change of time (previously the alarm was tested between 8am-8.30am) is being implemented to better help identify faults and failures with the fire alarm system, based on feedback from the fire marshals and IOE staff.

Booking rules

Please read the following booking rules before booking a UCL room. 

  • CMIS Go should not be used to book rooms for Modular Accredited Teaching Groups. Please contact your designated Estates Business Timetabling Partner for these bookings.
  • Centrally bookable space can only be booked by UCL staff and Student Union society presidents
  • Please remember to cancel any bookings you no longer need. 
  • Rooms can only be booked for the current academic year.
  • Room booking requests will be confirmed by email. 
  • Please only book rooms for the appropriate length of time and number of attendees needed. (That is, please don't book a room for 50 people for 4 hours if you only need it for 10 people for 2 hours.)
  • Unoccupied rooms still need to be booked through CMISgo booking system.
  • Staff may be asked to be flexible if an important UCL event needs to be scheduled.

Book a room

CMISgo Room Booking Screenshot
You will be taken to the new CMISGo booking system. 

> Access the CMISGo Step-by-Step booking guide

Book a room

Booking teaching space

CMISgo is a room booking tool and should not be used to book teaching events. CMISgo bookings will not appear on student's timetables. 

UCL Student bookings

UCL Students who wish to book a room for meetings and study space, must contact their department administrator or tutor who can book rooms for them. 

Union Societies should contact their Society President to make bookings on their behalf. 

Student Union Rooms can be booked on the Student Union website. 

Student Union Room Booking

Booking external speakers

All visiting speakers at meetings organised by students must come at the invitation of of a club or society recognised by UCLU or the council and committees of UCLU. These must be approved by designated Estates management as per HEFCE regulations. 

Student Union Society external speakers must be approved by the Students' Union UCL.

A speaker may not be invited by a student or students individually.

External speaker names should be entered via the CMISGo online room request. 

Procedure for the Management of Events that include external speakers PDF

Code of practice on freedom of speech PDF

Booking accessible rooms

UCL has a number of accessible rooms. We work with AccessAble to provide campus access guides to staff, students and visitors. 

UCL AccessAble Access Guides

Booking social spaces 

To book social spaces at UCL please contact the room bookings team on roombookings@ucl.ac.uk or 020 3108 7577 (UCL ext 57577) who will process these manually. 

Booking PC labs (inside IOE Library)

If you are booking the PC Labs within the IEO Library, please remind all UCL staff and students attending that they must have their UCL ID.

A list of any non-UCL people attending must be sent to ioe.librarymembership@ucl.ac.uk at least two working days before the date of the session.

Anyone else wishing to access the IOE Library will be charged a £7 entrance fee.

Rooms not bookable on CMIS Go
  • South Wing G12 Council Room
  • South Wing G14 Committee Room
  • Wilkins Building (Main Building) Haldane Room
  • Wilkins Building (Main Building) Jeremy Bentham Room
  • Wilkins Building (Main Building) Main Quad - North Side
  • Wilkins Building (Main Building) North Cloisters
  • Wilkins Building (Main Building) South Cloisters
  • Wilkins Building (Main Building) Upper Terrace
  • Wilkins Lower Refectory
  • Wilkins Lower Refectory - North Orangerie
  • Wilkins Lower Refectory - South Orangerie

If you wish to book these spaces, please contact the room booking team on roombookings@ucl.ac.uk or 020 3108 7577 (UCL ext 57577). 

Any problems?

If you experience any difficulties in a centrally bookable room you should call the telephone numbers which are displayed in all rooms or call the room booking team on 020 3108 7577 (UCL ext 57577) or email roombookings@ucl.ac.uk.