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Student engagement templates and guides can help you connect with students in your department or area of work.
These guides and materials can help open conversations with your students, but each department has its own culture and student community so varied approaches are very welcome.
Contents of this page:
- New to UCL survey
- Annual Programme Survey (APS)
- NSS 2025
- You Shaped UCL - 'Closing the loop' on student feedback
- Shape UCL student voice platform (formerly Unitu)
- Survey policy and guides
- Guidance on focus groups
- Student Opportunities A6 flyer
New to UCL survey
Survey is open Wednesday 13 November - Tuesday 17 December 2024
This survey gives all new students the opportunity to provide feedback about their Welcome and Induction experience.
You can download the New to UCL 2024 survey questions here.
Staff guidance on the New to UCL 2024 survey.
- New to UCL digital promotional items to download:
Email banner:
Social media:
Instagram story image
Annual Programme Survey
APS Continuing undergraduate: 17 March – 14 April 2025 Link to Survey
APS Final year undergraduate: 6 May – 2 June 2025
APS Postgraduate Taught: 2 June – 27 June 2025
This survey gives students the opportunity to provide feedback to their departments about their programme and their modules.
- APS Continuing Undergraduate Students 2025 digital promotional items to download:
Email banner:
Posters:
- A3 Poster
- A4 Poster
Digital screen:
Web Image with navilens QR code
APS PPT slides
Navilens QR Code:
NSS 2025
The National Student Survey is open for final-year undergraduates between 8 January and 30 April 2025.
The survey takes around 10 minutes to complete and students are asked to give feedback on areas such as teaching, assessment and learning resources.
National Student Survey Liaison Guidance 2025
Ipsos's NSS 2025 Good Practice Guide
2025 Help Card Inappropriate Influence
- NSS 2025 materials to download
Web Image with navilens QR code
Instagram story
Email signature
Email template
NSS email template (word doc)
PPT slides
NSS 2025 powerpoint slidesNavilens QR Code
Posters
A4 Ipsos NSS poster
A3 Ipsos NSS posterSocial media video
MediaCentral Widget Placeholderhttps://mediacentral.ucl.ac.uk/Player/6IA61905 You can download the social media video here.
We can also provide edited versions of this video. If you want to publish something similar, please contact Abbie Scrimgeour, a.scrimgeour@ucl.ac.uk.
You Shaped UCL: close-the-loop campaign templates
These materials are designed to link to a wider institutional campaign on how student views and ideas are shaping education at UCL.
To promote changes inspired by student feedback in your department, school or division, you can use the customisable You Shaped UCL templates to create print or digital materials:
- Email signatures and web banners
You can use these to link to further information on Moodle or on a web page about how student views and ideas have been used.
Shape UCL student voice platform
Shape UCL is used in a growing number of UCL faculties and departments. Shape UCL is powered by Unitu, the award-winning student voice platform.
UCL have put together new guidance for staff and students on using the platform.
Guidance for Student Academic Representatives (2022-23)
If your department is using Shape UCL, a range of materials will be available to help you promote the service in your area.
- Shape UCL digital promotional materials (to download)
Email signature image (for departments)
Focus groups
If you're looking to gather qualitative feedback, you can organise focus group sessions for students.
These sessions are useful for understanding the reasons behind preferences and exploring participants' reactions to the topic under discussion.
Student survey policy and guidance
UCLs survey policy states that no large-scale surveys of students should be conducted without prior agreement from the Office of the Vice-Provost (Education and Student Experience).
This does not include small-scale surveys (for instance of all the students in your department) but would cover, for example, a survey of all study abroad students.
The comprehensive survey guide is a great starting point if you have not run a survey before or if you would like to improve your future surveys. The guide contains information on:
- Basic survey principles – things to consider before running a survey
- Available survey software – options to run surveys
- Survey design best practices – survey length, style, scales
- Response rates – representativeness, margin of error and how to increase your rates
- Survey links – controlling survey access
Please note that in line with UCL’s Survey Policy, no institution-wide survey should take place at the same time as any of our annual student surveys. For more information, please read the survey policy or contact us.
UCL student opportunities flyer
Staff can order a double-sided A6 postcard flyer to promote the various opportunities available to students.
These opportunities include the ChangeMakers scheme, Student Experience Panel and Student Academic Representatives.
Please contact student.engagement@ucl.ac.uk if you'd like to request copies of the flyer.