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Everybody who works at UCL is required to complete all parts of their safety induction including the mandatory UCL Safety Induction and Fire Safety Induction and a local safety induction.
Mandatory induction for new staff
Fire Safety Induction
The UCL Fire Safety Induction eLearning provides an understanding of the fire safety arrangements and evacuation procedures at UCL that keep everybody safe in the event of a fire.
> Fire Safety Induction
> Local fire checklist TN086
> Fire Safety Induction Training
Safety Induction
The UCL Safety Induction eLearning will explain how health and safety is managed at UCL and the part that everybody plays. It outlines UCL's approach to keeping employees, students and visitors safe, as well as the arrangements UCL has put in place to ensure risks are managed. It also explains how to report accidents, near misses and dangerous occurrences using riskNET.
> Safety Induction at UCL
> Safety induction guidance for managers
> Information on mandatory induction for new staff
Local Induction
The Local Safety Induction summarises the specific hazards associated with a job role and work environment. The line manager will share relevant risk assessments with new staff showing them the control measures in place to protect them against any hazardous environments or work activities. New staff are expected to read relevant risk assessments to ensure they understand how to do any work activity safely.
If there are specific risks associated with the job role, such as the need to work at height or operate machinery, the line manager will ensure that the risks are understood, that any required training has been undertaken and that the appropriate safety equipment has been provided.
An Induction Checklist can be used to record the local induction but it may need to be tailored to your department.
Visitor and Contractor Induction
It is UCL's responsibility to ensure that everybody is aware of health and safety procedures and this also includes visitors and contractors that are on UCL sites for limited time periods. Visitors and contractors also require a safety induction to your department. This could be a quick talk on vital information such as emergency contacts and procedures such as fire evacuation or the names of first aiders.
> Additional information on Contractor Management
DSE Assessment
Completing a DSE assessment is a legal requirement, more importantly, it reduces the risk of ill health resulting from poor posture or incorrectly positioned equipment. It is important to follow the principles for a good DSE workstation both when on campus or working remotely.
New staff should complete a DSE assessment on riskNET for their contracted place of work. Managers are responsible for ensuring that DSE assessments are carried out, monitored and reviewed, for their team members.
> Information on working safely with DSE
> DSE guidance for managers
riskNET How-To Video – DSE assessment review and sign off
Health and Safety Training
If staff are required to carry out a safety specific role, they must be competent and skilled to do so. Safety Services provides a range of training options to support you in ensuring this competence.
Managers, supervisors and Principal Investigators (PIs) hold a key role in mitigating health and safety risk. UCL encourages all managers to undertake the Safety Risk Management Programme. This eLearning programme provides managers with tools to manage the safety risks of the people whose work activities fall within their areas of responsibility.
> Read more about Safety Training
Training records
Records of all safety training, including both internal and external training, must be kept and be easily accessible. Reporting queries on UCL-delivered training courses e.g. mandatory training can be directed to the HR Reports team at hr_reports@ucl.ac.uk or you can visit their website.
Externally completed training can be recorded by the individual by selecting the “Manage my external classes” link found at the bottom of the page on the MyLearning homepage.
