Mediacentral Policy

The following information is the applicable policies for staff and students using the service. They relate to general UCL Policies regarding the using of ISD systems, please read carefully before use.

Mediacentral Policy

Links to UCL policies

Mediacentral Retention Policy (in a nutshell)

Content on the Mediacentral system will be permanently deleted after seven (7) years, unless a written request is made to extend this.
Any content older than 24 months and not played within a 24 month period will become archived by the system.
Content will be archived for five (5) years and may only be recovered by the Educational Media team
Any content within the archive for more than five (5) years may be permanently deleted automatically, unless a written request to keep is made.
Any content that is republished to another service will have its clock reset to the start of the seven (7) year cycle
A request for a copy of personal content can be made at anytime.
Anyone leaving UCL, should transfer the rights to ownership to anothe individual where this is considerd applicable. This especially relevant for departmental content created for general use.
Where a UCL system user leaves and does not transfer ownership, any departmental content will be deemed to be under the ownership of the Head of Department
Mediacentral Retention Policy

UCL Computing Policies

All UCL Mediacentral users must abide by the UCL computing regulations: https://www.ucl.ac.uk/information-security/sites/information-security/files/regulations.pdf

All UCL Mediacentral users are expected to read and abide by the UCL guidelines for e-learning communication tools which can be found here: https://www.ucl.ac.uk/information-security/information-security-policy/guidelines-e-learning-communication-tools

Data Protection and Privacy Policy (GDPR)

Guidance note on the capturing of images and videos in relation to data protection law

https://www.ucl.ac.uk/legal-services/ucl-general-data-protection-regulation-gdpr/guidance-notices-ucl-staff/guidance-note-capturing

Please note that use of this service is covered by UCL's privacy policies, to be found below:

Support of the Mediacentral service requires at times the use of confidence monitoring. This enables authorised support teams to ensure that uploads and playback of your media is working as expected. There are also random checks on uploaded media to ensure copyright infringements are not being created. This work is undertaken as part standard support ISD processes to ensure effective operation of the Mediacentral system and complies with the following UCL policies

Information Security Policy https://www.ucl.ac.uk/information-security/sites/information-security/files/regulations.pdf
UCL Privacy Notice https://www.ucl.ac.uk/legal-services/privacy/general-privacy-policy
UCL Policy for Monitoring Computer and Network Use https://www.ucl.ac.uk/information-security/sites/information-security/files/monitoring.pdf
Code of Practice for System Custodians https://www.ucl.ac.uk/information-security/information-security-policy/code-practice-system-custodians-and-network-administrators

IPR/Copyright

Mediacentral IPR and Copyright policy for staff and students is directly taken from the main UCL IPR/Copyright policy https://www.ucl.ac.uk/enterprise/about/governance-and-policies/ucl-intellectual-property-ip-policy

Please refer to the appropriate section in the UCL Acceptable Use Policy which can be found here: https://www.ucl.ac.uk/information-security/sites/information-security/files/regulations.pdf

Disclaimer

The information contained in UCL Mediacentral is subject to change and may have been posted by staff, students and those associated with UCL acting entirely in a personal capacity. UCL takes no responsibility for the consequences of error or for any loss or damage suffered by users of any of the information published on any of these pages, and such information does not form any basis of a contract with readers or users of it.

See http://www.ucl.ac.uk/disclaimer for further information.