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2024 Elections from Academic Board to other committees

Nominations from current members of Academic Board are now invited for election to the following committees with effect from 1 October 2024:

Self-nominations for any of the above vacancies should be sent to secretariat@ucl.ac.uk by 5pm on Tuesday 14 May 2024.

Further details on each vacancy, and on the balloting process, are given below.

COUNCIL

The constitution of UCL’s governing body, the Council, includes six academic staff members: three professors and three non-professors. They are elected by and from among the relevant constituencies of Academic Board. Elected members of Council serve for terms of three years, with two vacancies arising each year.

In October 2024 vacancies will arise for two members from the current 'ex officio' professorial membership of Academic Board. The two members currently elected to these places are both eligible to stand for re-election.

Election to Council presents an opportunity to help shape and support the future development of UCL. Elected members bring to Council specific knowledge and insight of UCL’s academic activities. Ideally nominations will be received from academic colleagues who are able to engage fully in the strategic and financial oversight of UCL and who recognise the responsibilities associated with trusteeship of a modern global university. We particularly welcome diverse nominees to ensure that Council reflects the wider UCL community. For Terms of Reference and further details please see the Council web pages and the Council Member Handbook.

Other key UCL bodies, such as the Finance Committee, Audit Committee and the Nominations Committee, include places drawn from the elected membership of Council. Elected members may be called upon to fill these roles in addition to their work on Council. Membership of Council may also involve membership of other ad hoc working groups or sub-committees as the need arises.

Council members are Trustees of UCL. As such, new members are required to complete a ‘Starter Declaration Form’ and will be subject to a Fit and Proper check. Trustees may be asked to provide information (e.g. date of birth and home address) to external bodies. Further information is included in the Privacy Notice which is at Appendix One of the Handbook.

ACADEMIC COMMITTEE

The Constitution of the Academic Committee includes “Eight academic staff – including at least one professor and one non-professor from each faculty grouping – elected by and from the professorial and non-professorial academic staff members of Academic Board.”  Five of these places are already filled, but there remains one standing vacancy for a professorial member of each of the following faculty groupings: (i) Laws, Arts & Humanities, SHS; (ii) Built Environment, Engineering, MAPS; and (iii) Life, Brain, Population Health and Medical Sciences.

For Terms of Reference and further information please see the Academic Committee web pages.

EDUCATION COMMITTEE

The Constitution of the Education Committee includes “Twelve members elected by and from the Academic Board”. The constituency for these places is the full current membership of Academic Board. Four of the twelve places fall vacant each year. The members currently elected to the places falling vacant this year are eligible to stand for re-election.

For Terms of Reference and further information please see the Education Committee web pages.

EXECUTIVE COMMITTEE OF ACADEMIC BOARD (‘ExComAB’)

The Constitution of ExComAB includes places for “Up to three Heads of Academic Units, elected by Academic Board”. The Standing Orders of Academic Board specify that “The eligible candidates will include current and former Heads whose tenure came to an end during the last 6 years but who are still at UCL”.  There are two standing vacancies for such HoDs or recent HoDs. The ‘academic units’ in this context are those listed in Regulation 11, and reflected here.

For Terms of Reference and further information please see the ExComAB web pages.

GOVERNANCE COMMITTEE OF ACADEMIC BOARD (‘GCAB’)

The Constitution of GCAB includes places for “Nine members elected from the professorial membership of Academic Board as voting members”. There are three standing vacancies in this constituency.

For Terms of Reference and further information please see the GCAB web pages.

RESEARCH DEGREES COMMITTEE

The Constitution of the Research Degrees Committee includes places for “Three academic staff – including at least one professor and one non-professor – elected by and from among the professorial and non-professorial academic staff members of Academic Board”. Two of the places are filled; there is one standing vacancy for the third. As the two current members are both professorial, any new member must be from the non-professorial academic constituency.

For Terms of Reference and further information please see the Research Degrees Committee web pages.

AB NON-PROFESSORIAL MEMBERS GROUP: CONVENOR

The role of Convenor of the Elected Academic Staff Members of the Academic Board is listed in the UCL Regulations for Management 3.2(c). The convenor is elected for a term of two years. A vacancy will arise in this position in October 2024. The incumbent is eligible to stand for re-election.

The Convenor organises meetings of the non-professorial members of Academic Board, promotes elections of these members to other UCL committees, and helps inform members about the processes of Academic Board. The Convenor may nominate a co-Convenor from the non-Professorial members of Academic Board to assist or attend meetings (as a non-voting member).

PROCEDURE FOR NOMINATION

Any current members of Academic Board wishing to stand for election to any of the above committees should e-mail the AB Secretary at secretariat@ucl.ac.uk by 5pm on Tuesday 14 May 2024. Late nominations cannot be accepted except where vacancies remain after the deadline. The e-mail should be copied to two members of the relevant constituency who are prepared to act as Proposer and Seconder.

Eligibility to act as Proposer and Seconder is as follows:

  • for the professorial vacancies on Council, Academic Committee and GCAB: any members of the 'ex officio' professorial constituency on AB
  • for the places on Education Committee and ExComAB: any current member of Academic Board
  • for the non-professorial academic place on Research Degrees Committee: any elected non-professorial academic member of Academic Board
  • for the convenor of the non-professorial AB members’ group: any member of the non-professorial academic elected membership of Academic Board

The full current membership of the Board is available here.

A list of candidates will be made available after the closing date. Candidates will then have one week to consider whether they wish to proceed to a ballot. Where ballots are required, candidates will be invited to submit a written statement of up to 200 words in support of their candidacy. Candidate statements will be made available to electors as part of the balloting process.

Nick McGhee, Secretary to Academic Board