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Working with Children
Guidelines for Working with Children and Vulnerable Adults
- Introduction
- Legislative Framework
- Definitions
- Principles
- Your obligations
- Your behaviour
- You should NEVER
- Recognising abuse
- Reporting concerns
- Examples of what should be reported
- Handling allegations
- Criminal Record Checks
- Training and other sources of advice
Scope
This policy is designed to give guidance to all UCL staff and students on the expected standards of behaviour when working with children, young people and vulnerable adults, and our responsibilities and processes in reporting any concerns. Additional guidance should be sought locally for specific jobs or activities, especially where working with young children or in a personal or private environment.
UCL is committed to safeguarding the safety and well being of children, young people and vulnerable adults involved in UCL activities. As part of this commitment, UCL wishes to ensure that everyone who takes part in activities, as staff or participants (including volunteers), understands the boundaries of appropriate behaviour.
These guidelines are designed as a reference guide to the safeguarding measures which UCL expects its employees and students to observe when they have contact with children, young people or vulnerable adults.
These guidelines should be observed in addition to any job or activity specific guidance issued by departments or activity co-ordinators.
The Safeguarding Vulnerable Groups Act 2006 provides the legislative framework for the Vetting and Barring Scheme effective from October 2009. The Independent Safeguarding Authority (ISA), a body under the Act, will make decisions about who should be barred from working with children and vulnerable adults. The ISA works with the Criminal Records Bureau (CRB) to deliver the Vetting and Barring Scheme.
A child or young person is anyone under the age of 181.
A vulnerable adult is a person aged 18 years or over who is or maybe in need of community care services by reason of mental or other disability, age or illness; and who is or maybe unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.
The Safeguarding and Vulnerable Groups Act provides a more detailed definition; a person who is aged 18 years or over who is in one of the settings or receiving one of the services below:
Health |
receives any form of health care (including treatment, therapy or palliative care) |
Social Care |
lives in residential accommodation including sheltered housing and a care home is an expectant/nursing mother in residential accommodation provided by the LA or NHS receives domiciliary care in their own home receives support, assistance or advice to help them live independently requires assistance in the conduct of their own affairs receives a direct payment from a local authority or health and social care trust in lieu of social care services |
Sport, Faith, Voluntary |
receives any service or participates in activity provided specifically because of their age or disability |
Justice |
is detained in lawful custody |
Adults with physical, mental health conditions, learning difficulties and/or disabilities
People are not vulnerable adults because they have a physical or mental health condition, learning difficulty or learning disability. They will be defined as vulnerable adults when they receive health, social care or other services, or activities specifically for people with those health conditions, learning difficulties and/or disabilities.
A relationship of trust exists where a member of staff, a student, or a volunteer is in a position of power or influence over a child, young person or vulnerable adult by virtue of the work or nature of the activity being undertaken.
UCL believes that all children, young people and vulnerable adults have the right to be:
- protected from abuse and safe in the activities that they, or their parents and carers, choose;
- listened to and heard;
- valued and treated as individuals;
- respected for their individuality and identity;
- encouraged and praised; and
- involved in decisions, whenever it is appropriate.
If you work in a position of trust with children, young people or vulnerable adults, whether on a paid or voluntary basis or as part of a placement, research project or programme of study, you must familiarise yourself with these guidelines. Adhering to this guidance will help you to safeguard the people you are working with and may help you to avoid placing yourself in a situation which could be misinterpreted.
You may also be required to have a criminal record check (see section 11 below) and may have to undertake training in safeguarding awareness.
If you work in research and your research project involves working with children, young people or vulnerable adults you will require ethics approval before commencing the research. For Non-NHS research studies, please visit the webpages of the UCL Research Ethics Committee and for NHS research studies, you will need to seek ethics approval via the National Research Ethics Service (NRES) or contact the Joint UCLH/UCL Biomedical Research Unit for appropriate advice.
UCL will take appropriate action against breaches of these guidelines, in accordance with its existing disciplinary procedures and legal obligations.
In your position of trust it is important that you demonstrate exemplary behaviour. Remember that someone else might misinterpret your actions, no matter how well intentioned. You should always give due consideration as to what is an appropriate environment and what is appropriate conduct in relation to the activities you are undertaking. Furthermore, you should:
- treat all people including students, staff and visitors with respect and with due regard to cultural differences;
- act as an appropriate role model and provide an example you wish others to follow;
- challenge unacceptable behaviour by others - do not permit abusive youth/peer activities (e.g. bullying, ridiculing, including 'cyber bullying');
- ensure feedback given in activities is constructive rather than negative;
- be careful in your use of language/terminology/behaviour and do not make unnecessary comments or actions which could be interpreted as having a sexual connotation;
- take special care when discussing sensitive issues with children or young people;
- report any concerns, suspicions or allegations regarding the welfare of a young person immediately to the appropriate officer.
This supplements any activity or job specific guidance or rules
- Allow or engage in any form of inappropriate touching;
- Allow children, young people or vulnerable adults to use inappropriate language without challenging it;
- enter into a physical 'adult' relationship with a person under 18 or vulnerable adult to whom you are in a position of trust, even if they give their consent. This would be a criminal offence if the relationship was with a child2 ;
- give a child, young person or vulnerable adult your personal phone number, personal e-mail or home address;
- do personal things for a child which they can do for themselves. If a child has a disability any tasks should only be performed with the full understanding and consent of the parents/carers;
- allow allegations made by a child/vulnerable adult or about a child/ vulnerable adult to go unchallenged, unrecorded or not acted upon;
You may not be sufficiently familiar with working with children, young people or vulnerable adults to be 100% confident in recognising abuse, but you may come across something which concerns you or just 'does not seem quite right'. Abuse can take different forms and includes physical abuse, sexual abuse, emotional abuse as well as neglect and bullying. Abuse can have serious and long term effects in terms of development, health and well being including to self esteem and self image.
It is not the place of UCL employees or students to make a judgement about whether abuse has occurred; this is the remit of Social Services. However, you have a duty and responsibility as someone working with children, young people or vulnerable adults to report any concerns to the appropriate officer.
Any incident(s) or information which causes concern in respect of the welfare of a child, young person or vulnerable adult or involved in UCL activities must be reported to a UCL Safeguarding Contact
Complete the UCL referral form and send to the relevant contacts:
Name |
Title |
Safeguarding |
Telephone |
|
Staffing issues: |
||||
Claire Rowlinson |
Senior HR Consultant |
Safeguarding Contact - HR |
020 7679 5697 |
|
Bob Carey |
Senior HR Consultant |
Safeguarding Contact - HR |
020 7679 1275 |
|
In the event that these people cannot be contacted or the issue needs to be escalated please contact |
||||
Nigel Waugh |
Director of Human Resources |
Nominated Officer (Safeguarding) - HR |
020 7679 1625 |
|
Student issues: |
||||
Jeanette Phillips |
Deputy Divisional Administrator |
Safeguarding Contact - Registry and Academic Services |
020 7679 3203 |
|
Belinda Fullelove |
Departmental Administrator |
Safeguarding Contact - Registry and Academic Services |
020 7679 7007 |
|
Overall responsibility for staff and student issues rests with |
||||
Rex Knight |
Vice Provost (Operations) |
Senior Nominated Officer (Safeguarding) |
020 7679 1650 |
|
Additional trained staff who can advise and refer in an emergency are: |
||||
Andy Saffery |
Assistant Director (Operations and Planning) |
Safeguarding Contact - Registry |
020 7679 2048 |
|
Dr Ruth Siddall |
Dean of Students |
Safeguarding Contact - Students |
020 7679 4545 |
|
Dr Paul Greening |
Deputy Dean of Students |
Safeguarding Contact - Students |
020 7679 2718 |
|
Where any concern is reported, the nominated safeguarding officer will notify the Vice Provost (Operations) of the nature of the concern and action taken. The Vice-Provost (Operations) will ensure that relevant colleagues are notified and appropriate action taken.
Any concerns, suspicions or allegations of abuse or inappropriate behaviour will be taken very seriously by UCL and responded to appropriately. This process may involve Social Services, the Police and/or the UCL Staff or Student Disciplinary procedures.
Duty to refer to the ISA
UCL has a legal obligation to refer to the Independent Safeguarding Authority where we remove an individual (including volunteers or other participants) from the workplace or would or might have removed him/her (if the individual has already left prior to the conclusion of the disciplinary procedure), someone who has caused harm or would have or poses a risk of harm to a child or vulnerable adult.
Non compliance with this duty is regarded as a criminal offence and may be committed by a corporate body as a regulated activity provider, an officer of the body, or a person acting on behalf of a regulated activity provider.
You must therefore immediately report this information to a UCL Safeguarding Contact who should read the 'duty to refer – additional guidance for safeguarding contacts'. If a 'duty to refer' is appropriate, the Safeguarding Contact should in the first instance consult Camden Social Services and following their advice inform the ISA (see http://www.isa-gov.org/default.aspx?page=397).
Accidents
If a child, young person or vulnerable adult is accidentally hurt whilst they are under your supervision or care, you should report the incident as quickly as possible to the activity co-ordinator or your Departmental Safety Officer.
Other things to report
- there is a concern that a relationship is developing which may be an abuse of trust;
- you are worried that a child, young person or vulnerable adult is becoming attracted to you;
- you are worried that a child, young person or vulnerable adult is becoming attracted to a colleague who supervises or works with them;
- you think a child, young person or vulnerable adult has misunderstood or misinterprets something you have done;
- you have been required to physically restrain a child, young person or vulnerable adult to prevent them from harming themselves or another or from causing significant damage to property;
- a child, young person or vulnerable adult tells you they are being abused or describes experiences you believe may constitute abuse;
- you see suspicious marks on a child, young person or vulnerable adult.
- be supportive, but DO NOT promise confidentiality - explain to the person there are some things you would have to tell someone else about in order to help;
- remain calm and take the person seriously;
- reassure the person that they have done the right thing by telling someone;
- use language the child/young person/vulnerable adult understands;
- do not ask leading questions or express any opinions about what you are told;
- explain to the person what will happen next (i.e. you will need to contact someone else about what they have told you);
- Write down immediately afterwards what was said, including the time, place and any other observations. Use the referral form if possible. Sign and date the record;
- Pass on your concerns and the written details immediately to the appropriate officer;
- Do not attempt to investigate the allegation yourself;
- Do not discuss what you have been told with anyone other than the appropriate officer;
- Remember that you may need to seek advice and support for yourself to cope with what you have heard or seen.
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11 Criminal Record Checks
Members of UCL staff planning to work in a position of trust in a 'regulated' or 'controlled' position must have an enhanced CRB check before they start work in this position. See the CRB checks and Criminal Convictions procedure for further details.
To arrange a CRB check for staff, you should contact:
Nishant Aggarwal, UCL Human Resources
020 7679 1710 (internal 41710),
e-mail nishant.aggarwal@ucl.ac.uk
Most UCL students who will be participating in an activity which places them in a position of trust will be notified by their department or activity co-ordinator of how to arrange their CRB check.
Any student due to participate in an activity which places them in a position of trust who has not been given advice by their department or activity co-ordinator should arrange their Criminal Record Check by contacting:
Director of Registry and Academic Services's Office, UCL Registry and Academic Services
020 7679 3203 (internal 33203), e-mail: aro@ucl.ac.uk
12 Training and Other Sources of Advice
For some UCL staff and students, safeguarding training is mandatory and must be completed before they will be allowed to start work in a position of trust. These individuals will be notified of the need to undertake training and will be advised of how the training will be delivered to them.
For members of staff, the training will be the NSPCC recommended 'Child Protection Awareness in Education' online training module. The training provides, among other things, basic awareness of the various types of abuse and the different cultural contexts of behaviour.
Training for UCL students undertaking voluntary work or placements involving contact with children or young people undertaken as part of their programme of study may be via the online training module, or may be delivered directly by departmental or activity co-ordinators. Students due to undertake work in a position of trust will be told which training route is appropriate for them.
Other members of the UCL community may have contact with children or young people on a more casual basis, in which case training is not essential providing they understand and adhere to the guidelines above. Any UCL employee or student in this category who feels they require further safeguarding advice should either contact the co-ordinator of the activity in which they are involved or the relevant officer below:
- Training/advice for UCL staff:
Claire Rowlinson, Senior HR Consultant, Human Resources
020 7679 5697 (internal 45697), c.rowlinson@ucl.ac.uk - Training/advice for UCL students:
Belinda Fullelove, Divisional Administrator, UCL Registry and Academic Services
Extension 37007, b.fullelove@ucl.ac.uk
See also UCL's Child Protection (Safeguarding) policy
HR Policy and Planning
Updated August 2010
Footnotes
1 UK Statute Law defines a child as a person under the age of 18 years. 'Young person' and 'Young people' are not legal terms, but for the purposes of this Policy document describe those who might not perceive themselves as children, but are still within the age range of the legal definition of a child.
2 Sexual Offences Act 2000 and the Sexual Offences (Amendment) Act 2003: It is a criminal offence for a person in a position of trust to engage in any sexual activity with a person aged under 18 with whom they have a relationship of trust, even if the young person is over the age of sexual consent and/or the relationship is consensual