Fellowship Application Guidelines

If you are applying for a Research Fellowship to be hosted in the Department, please make sure that you follow the below deadlines.  The steps for application are also outlined below.   If you have any queries, please email physast.grants@ucl.ac.uk.

• Fellowship Costing Form
• Marie Curie Costing Form

All candidates will need register to their interest with the relevant Head of Group by the deadlines specified below, and applications can only proceed once you have received confirmation that your application will be supported - details on who to contact and what is required can be found on the Research Fellowships webpage.

Timetable

Steps for Application

Royal Society

University Research Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on Royal Society's FlexiGrant portal.  Please give access to physast.grants@ucl.ac.uk in the Research Support role and invite the HoD using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application. You will also need to invite your chosen referees.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. Make sure that your chosen referees have supplied their Letters of Support in plenty of time before the deadline - you wil not be able to submit your application until your referees have completed their section of the application.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

Dorothy Hodgkin Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on Royal Society's FlexiGrant portal.  Please give access to physast.grants@ucl.ac.uk in the Research Support role and invite the HoD using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application. You will also need to invite your chosen referees.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. Make sure that your chosen referees have supplied their Letters of Support in plenty of time before the deadline - you wil not be able to submit your application until your referees have completed their section of the application.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

Newton International Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on Royal Society's FlexiGrant portal.  Please give access to physast.grants@ucl.ac.uk in the Research Support role and invite the HoD using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application. You will also need to invite your chosen referees.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. Make sure that your chosen referees have supplied their Letters of Support in plenty of time before the deadline - you wil not be able to submit your application until your referees have completed their section of the application.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

EPSRC

Open Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on UKRI's Funding Service portal (TFS).  The Grants Team cannot yet be added to applications, so they will instead send you a spreadsheet to help you enter your costs, and will ask you for a PDF print of it with the finance section complete.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals. 
5. You will need to liaise with your academic sponsor to help with drafting the text for the 'Institutional Support' section of your application. Please do this in plenty of time before the deadline.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on TFS with all the required documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried our by the UCL Pre-Award team.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

Postdoctoral Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on UKRI's Funding Service portal (TFS).  The Grants Team cannot yet be added to applications, so they will instead send you a spreadsheet to help you enter your costs, and will ask you for a PDF print of it with the finance section complete.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals. 
5. You will need to liaise with your academic sponsor to help with drafting the text for the 'Institutional Support' section of your application. Please do this in plenty of time before the deadline.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on TFS with all the required documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

Quantum Technologies Career Acceleration Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on UKRI's Funding Service portal (TFS).  The Grants Team cannot yet be added to applications, so they will instead send you a spreadsheet to help you enter your costs, and will ask you for a PDF print of it with the finance section complete.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals. 
5. You will need to liaise with your academic sponsor to help with drafting the text for the 'Institutional Support' section of your application. Please do this in plenty of time before the deadline.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on TFS with all the required documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

STFC

Ernest Rutherford Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on UKRI's Funding Service portal (TFS).  The Grants Team cannot yet be added to applications, so they will instead send you a spreadsheet to help you enter your costs, and will ask you for a PDF print of it with the finance section complete.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. You will need to liaise with your academic sponsor to help with drafting the text for the 'Institutional Support' section of your application. Please do this in plenty of time before the deadline.
6. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on TFS with all the required documents attached by the Application Submission deadline - please note that this will be a few days before the actual Funder deadline, as there will be a final check carried out by the UCL Pre-Award team.  Please make sure you are available to be contacted in the days after you have submitted your application, as you may be asked to make amendments.
7. Once all checks have been completed, the UCL Pre Award team will submit your application to the funder before the Funder deadline

UKRI

Future Leader Fellowships

UKRI implement an organisational cap for this fellowship, so an internal selection process will apply.The UCL internal process will be managed by UCL Research, Innovation and Global Engagement (RIGE), and all candidates must submit an EOI for consideration to UCL RIGE.  If you are selected to proceed with a full application, the Grants Team will then guide you through the costing process.

Round 9 information:

UCL will be allowed to submit 10 applications for Round 9. All interested candidates to submit an EOI to UCL RIGE by 12 noon on 29th February 2024. An internal selection process will then follow.

Internal applicants can submit their application data and upload their completed EoI form to the central submission platform for internal applicants. 

External applicants can submit their application data to the central submission platform for external applicants. External applicants also have to send their completed EoI form to ovpr.beams@ucl.ac.uk before the deadline. 

Full details on the selection process available here. 

European Commission

Marie Curie Postdoctoral Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Marie Curie Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on the EC Funding portal.  UCL's PIC number is 999975620. Please add Rebecca Martin (PhysAst.Grants@ucl.ac.uk), Ying Ying Cheung (yy.cheung@ucl.ac.uk) and Giles Machell (g.machell@ucl.ac.uk) as Coordinator Contacts, so the Grants Team and the Research Office can view your application.
4. Once you have provided a draft copy of your application with the justification of resources, the Grants Team will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on EC Funding Portal with all the required documents attached by the Application Submission deadline.

Royal Commission for the Exhibition of 1851

Research Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on the Commission's FlexiGrant portal.  Please invite the HoD using the email address physast.hod@ucl.ac.uk, as the HoD will need to complete an Institutional Support section of the application.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. The Grants Team will let you know when your costing has been approved. You should then submit the completed application on FlexiGrant with all the required references and documents attached by the Application Submission deadline.

Royal Astronomical Society

Research Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on RAS's Application portal.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. The Grants Team will let you know when your costing has been approved, and will provide you with the required support statement that needs to be attached with your application. You should then submit the completed application with all the required references and documents attached by the Application Submission deadline.

Norman Locker Fellowship

1. Register interest with the relevant Head of Group by the Register Interest deadline - please see the main Research Fellowships page for instructions on what you need to provide, and who to contact.
2. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
3. Start your application on RAS's Application portal.
4. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
5. The Grants Team will let you know when your costing has been approved, and will provide you with the required support statement that needs to be attached with your application. You should then submit the completed application with all the required references and documents attached by the Application Submission deadline.

 Royal Academy of Engineering

Research Fellowship

There is a central prioritisation process for this fellowship, details here - all interested candidates must complete both of the following steps no later than midday on 6 June 2024

• Applicants must download and complete the application template and send their completed application template to ovpr.beams@ucl.ac.uk with the subject RAEng Research Fellowship Application. Please name your application template “Applicant name-RAEngRFs2024.pdf”
• Additional information about the applicant must be submitted via the online Microsoft form.

1. If it is confirmed that your application will be supported through UCL, you will be allocated an academic 'sponsor' in the department, who will be your main point of contact for the scientific side of your application. The Grants Team will assist with the costings. You should complete and return an initial Fellowship Costing Form to physast.grants@ucl.ac.uk by the Costing Form deadline.  The Grants Team will create a costing for you on Worktribe and make sure that your costs are eligible and within budget. 
2. Start your application on RAEng's Application portal.
3. Once you have finalised your costs with the Grants Team, they will submit your application on Worktribe for internal approvals by the WT Submission deadline. 
4. Your academic sponsor will need to provide some text for the HoD for the 'Host Institution Support' section of your application. Please do this in plenty of time before the deadline.
5. The Grants Team will let you know when your costing has been approved, and will provide you with the required support statement that needs to be attached with your application. You should then submit the completed application with all the required references and documents attached by the Application Submission deadline.