Information for presenters

Information for presenters at the Division of Medicine Research Retreat, including poster sizes, printing and instructions for the day.

Submitting a poster?

If you would like to submit a poster for a moderated poster session, please submit an abstract by Friday 14 March, 5pm.

Submit your abstract

The size for the moderated poster sessions should be A1 (594 x 841 mm) in landscape or portrait. The display posterboards are landscape and 2m in width.

An A1-sized poster can be created from the A0 template available online. If you have a A0 Portrait poster you can do the following:

Download the template from UCL Imagestore
Open the file in PowerPoint
Go to File > Page Setup
In the pop up box change the size for a portrait poster to
Width 59.4cm
Height 84.1cm
Select 'OK'
It asks: You are converting to a smaller slide size. Do you want to scale content down?
Select 'Scale'.

Printing services at UCL

UCL offer a poster printing service. Visit UCL Print and Poster Service for more details.

Electronic posters for display before the retreat

This year, the organising committee would like to allow poster presenters to share their work in the lead-up to the Retreat.

All poster presenters will be invited to submit a PDF of their poster for display on our Sharepoint site and for screens in the building leading up to the day.

Presenters will be contacted with a drop off link the week of 24 March 2025.

Moderated poster sessions

Poster presenters will be issued with their poster number and location two weeks before the retreat. Presenters will also be issued with the time of their moderated poster session. This will either take place within the first coffee break or during the lunch break. Presenters must stay by their posters during their presentation session and wait for their judges.

Posters will be assessed for:

Visual Presentation and Style
Quality of Scientific Content
Scientific and/or Clinical importance
Oral Presentation and response to questions.

Poster presentations should be timed for 7 minutes (5-minute presentation and 2 minutes of questions).

On the day

Presenters should ensure that they attach their posters to their posterboards first thing in the morning of 15 May during the registration period. Vecro will be provided to attach the posters.

Poster rooms

We have three rooms at the Marriott Hotel for posters:

Trinidad Room on the ground floor next to the conference room
Barbados Room on the ground floor next to the conference room
Gallery (downstairs from the conference room).