Information Services Division


Create a meeting in Outlook 2016 for Mac

To schedule a meeting, you create an invitation that you send to attendees. Responses to your invitation (e.g. accept/decline) will appear in your Inbox.

This guide is aimed at...

  • Staff


1. In Calendar view, click on the Meeting button on the top left of the page.

Fig 1. Location of Meeting button…

Fig 1. Location of Meeting button
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2. Fill in the necessary information for the meeting you want to set up.

To: Attendee to be invited to the meeting.
Subject: Subject title for the appointment.
Location: Type the location of where the meeting will occur.
Starts: Select the date and start time of the appointment.
Ends: Select the date and end time of the appointment. Alternatively, use the Duration list to determine the length of the meeting.
Message box: Type in any description or details of the appointment for your own reference.

Click Send once you have completed the necessary details. 

Fig 2. Example of a Meeting window…

Fig 2. Example of a Meeting window
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4. There should now be an entry for the meeting within your calendar. An invitation would also have been sent to the attendees previously specified within the To field of the meeting.

Fig 3. Example of a new meeting in a calendar…

Fig 3. Example of a new meeting in a calendar
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