Information Services Division


Create an appointment in Outlook 2016 for Mac

This guide explains how to create an appointment.

Appointments are activities that you schedule in your calendar that do not involve inviting other people or booking rooms. Example of appointments could be time you set aside for projects or a visit to the doctors.

This guide is aimed at...

  • Staff


1. In Calendar view, click on the Appointment button on the top left of the page.

Fig 1. Location of Appointment button…

Fig 1. Location of Appointment button
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2. Fill in the necessary information for the appointment you want to set up.

Subject: Subject title for the appointment.
Location: Type the location of where the appointment occurs.
Starts: Select the date and start time of the appointment.
Ends: Select the date and end time of the appointment. Alternatively, use the Duration list to determine the length of the appointment.
Description box: Type in any description or details of the appointment for your own reference.

Click Save & Close when you have completed the necessary details.

Fig 2. Appointment window…

Fig 2. Appointment window
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3. There should now be an entry for the appointment in your calendar.

Fig 3. Example of a new appointment within the calendar in work week view…

Fig 3. Example of a new appointment within the calendar in work week view
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Related guides and other info:

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