HEAR - Higher Education Achievement Report

Accessing your HEAR


The HEAR provides a single electronic source of information recording your achievement. It details activities beyond the traditional transcript or degree result.  It can be accessed by students whilst studying on the degree programme or after completion and graduation

The HEAR applies to UCL undergraduate students who enrolled for the first time in the 2011-2012 academic session and thereafter. Students who enrolled on their degree prior to September 2011 should continue to use the Transcripts system. Please refer to the Who will receive a HEAR?' section below for further details.

Background

UCL was established in 1826 in order to open up education in England for the first time to students of any race, class or religion. UCL is a world-class, research-led, multi-faculty university, consciously and deliberately global and wide-ranging in its reach and ambition. Student achievements are evidence of engagement with one of the most prominent issues of our time: citizenship.

A Higher Education Achievement Report, (HEAR), sets out what an undergraduate student has achieved during their period of enrolment at UCL in a verified format. It incorporates the traditional transcript but also acknowledges achievements a student has made. It is available in an electronic format only.

The purpose of the HEAR is to provide more information about individual student achievement and is intended to help students’ potential employers, other Universities or any other third party authorised by the student, to gain more insight into programmes of study, modules passed and other verified activity individual students have achieved. Although students are not obliged to share any of the information, it is envisaged that the HEAR will enhance employability or further education opportunities because it provides more verified information about them.

The HEAR is a national requirement. It includes the model developed by the European Commission, Council of Europe and UNESCO/CEPES for a diploma supplement. The HEAR provides a description of the nature, level and context of a programme. As well as verifying academic results it also records non-degree related achievements that have been verified by UCL. These include:

  • being an officer of a Club or Society
  • voluntary activity that has been recognised by the Voluntary Services Unit as being significant enough for inclusion in a HEAR.
  • completed Language Centre modules that do not form part of a student’s degree programme.

Details about non-degree activities that are eligible for inclusion on a HEAR are set out in the section entitled Non-degree related student achievements.

UCL participated in a national steering group managed by the Centre for Recording Achievement and agreed to participate in the first tranche of institutions providing HEARs from the 2011-12 academic session onwards. All other higher education institutions that did not participate in the pilot are expected to provide HEARs from the 2012-2013 academic session.

Who is eligible?

All undergraduate students who enrolled for the first time in the 2011-2012 academic session or thereafter will be eligible to receive a HEAR with the exception of students registered on the following programmes:

  • MB,BS
  • Intercalated degrees
  • Affiliate programmes
  • School of Pharmacy programme Certificate in Medicines Management for Pharmacy Technicians programme

Students who enrolled for the first time in 2012-2013 or thereafter on undergraduate School of Pharmacy programmes (with the exception of Cert Medicines Management for Pharmacy Technicians) are eligible to receive a HEAR.

All undergraduate students who first registered before the 2011-2012 and postgraduate students will continue to receive a paper transcript with their degree certificates. Affiliate students will continue to receive a transcript from the Examinations Office.

Format of a HEAR

The HEAR is a national requirement and the layout and format has been prescribed at a national level by the HEAR National Steering Group. This layout and format has been copyrighted. It is to be provided as an electronic document. The service UCL are using to provide students with a HEAR is Gradintel, part of the Tribal Group and the suppliers of UCL’s student information system (Portico).

The overarching format and data fields of UCL’s HEAR transcripts have been agreed by UCL’s Education Committee and are non-editable. The inclusion of most of the non-degree related achievements can be controlled by students. Further details about this are provided in the section entitled Non-degree related student achievements

Access to the HEAR

Students who are eligible to receive a HEAR will access them via Gradintel’s website. HEARs are provided in electronic format and cannot be printed by students.

Access and use of Gradintel services is free for students. Students who wish to share their HEAR with third parties such as prospective employers, other higher education institutions or any other third party can do so by issuing them with a secure token. Third parties, who have a token issued by students, may view the verified HEAR and print a copy, but it should be noted that the printed version is no longer a verified record by UCL.

UCL has no access to any information posted by individual students to the Gradintel website.

UCL will publish interim HEARs on Gradintel’s site twice a year in August and October. In both cases, publication relates to the previous academic session. Students will be made aware that HEARs are available by the Examinations Section, Registry and Academic Services.

HEARs will record academic achievements (results) and verified non-degree achievements. Each publication will overwrite any previously published HEAR. When a student leaves UCL upon graduation, or for any other reason, a final version will be published.

On an exceptional basis UCL will provide a paper copy of a transcript. Students who require a paper transcript should contact examinations@ucl.ac.uk.

Gradintel provides other services and students who are currently not eligible for a HEAR can register directly with Gradintel. These services are also free for students. However UCL will not be uploading academic and non-degree related achievements for these students.

Non-degree related student achievements

The following activities have been approved for inclusion on HEAR transcripts by the Programme and Module Approval Steering Group on behalf of the Education Committee:

Achievement Verified by:

UCLU Colours

UCL Union

Email UCLU

UCLU Officers of Clubs and Societies

UCL Union

Email UCLU

Officers of Departmental/Divisional Clubs and Societies

Departments/Divisions

Voluntary activities verified as significant by the Voluntary Services Unit

UCL Union

Email UCLU

Voluntary activities verified as significant by Museums and Collections

Museums and Collections

Email Museums and Collections

StARs

UCL Union

Email UCLU

Student Reviewer for Internal Quality Review

UCL Union

Email UCLU

Student Ambassadors/Mentors

Outreach

Other Activities verified as significant by Outreach

Outreach

Activities verified as significant by the Careers Service

Careers Service

Email the Careers Service

Completed Language Centre courses not undertaken as part of a degree programme

Language Centre

Email the Language Centre

Departmental/Divisional Prizes

Departments/Divisions
Deans List and Academic Medals

UCL Faculties

Scholarships received for merit and for merit and need

Student Funding

Email Student Funding

By default all recognised achievements that have been verified by UCL will be published on the HEAR.

With the exception of prizes and scholarships received for merit or for merit and need, students will be given two opportunities a year to review their non-degree related achievements and to flag any that they do not wish to be published. This facility will be available twice a year until the final version of the HEAR is published.

All other information on the HEAR cannot be edited.

UCL will email students to review their non-degree related achievements and will give a reasonable window of time in which to do this If students take no action, all of their verified achievements will be published.

Students who do not want a prize or scholarship to appear on their HEAR must reject the award from the outset.

Students who have any questions about their non-degree achievements recorded on a HEAR should contact the unit or service that verifies the activity. For example, in the case of a Departmental/Divisional prize query, students should contact the relevant Department/Division directly. For a query relating to Union Colours, students should contact UCLU.

Students who do not see their UCLU achievements listed should firstly respond to the Union email requesting their permission to share this information with UCL. The achievements will then be listed when the HEAR is re-published in the first week of October.

FAQ's

1. What is a HEAR?

A HEAR is a Higher Education Achievement Report that provides verified information about students’ academic and significant non-degree related achievements.

2. What does a HEAR look like?

Click here to view an example of a HEAR.

3. What is Gradintel?

Gradintel is a service UCL is using to publish your HEAR electronically and allows you to share your HEAR with others such as potential employers or other universities. More information is available from gradintel.com.

4. Why have Gradintel accounts been set up?

UCL is working in partnership with Gradintel, part of the Tribal Group who supply UCL’s student records database, to produce HEARs. HEARs are virtual documents that can be accessed whilst students are still studying at UCL and when they have left.

5. Why is it necessary to register with Gradintel?

You need to register with Gradintel so that you have a secure way of accessing your HEAR.

6. How can HEARs be shared with third parties?

You can issue a token to third parties and specify how many times it can be viewed. More information about this is available from gradintel.com.

7. How much does it cost?

Gradintel’s services, including access to the HEAR, are free for students.

8. Why is my HEAR not on Gradintel?

The first HEARs will be published in August 2012 for undergraduate students who enrolled for the first time in 2011. These students will have HEARs published in August 2012 except for:

  • MB,BS students
  • Intercalated BSc students
  • School of Pharmacy students
  • Affiliate students

9. Why are HEARs not published for all UCL students who first enrolled in 2011?

The HEAR is a national requirement for undergraduate students only except for:

  • MB,BS students
  • Intercalated BSc students
  • School of Pharmacy students
  • Affiliate students

HEARs are designed to give potential employers and other universities more insight into programme contents and individual student achievements that have been verified by UCL. HEARs must be implemented for all undergraduate students (except those noted above) who first enrol in September 2011; UCL is implementing the HEAR a year earlier than required.

Because MB, BS/intercalated BSc transcripts need to comply with GMC requirements which include details about clinical placements and voluntary achievements, students on these programmes will not have HEARs.

Further consultation is taking place regarding the School of Pharmacy undergraduate students. Affiliate students will continue to receive transcripts from the Study Abroad Office.

10. Why are there no HEARs for undergraduate students who enrolled in 2010 or earlier?

Non degree activity is only being verified from 2011/2012 onwards. UCL is unable to verify earlier activity. Therefore, undergraduate students who enrolled for the first time in 2010 or earlier will continue to receive transcripts with their degree certificates.

11. Why are postgraduate students not getting HEARs?

The national requirement for the provision of HEARs is for undergraduate students only. However, consideration is being given to providing HEARs for postgraduate students at a later date. Postgraduate students will continue to receive transcripts with their degree certificates.

12. Who do I contact if the academic achievements, such as (examination/assessment results), are not accurate?

If you think that the information about your academic achievements are incorrect, you should contact your department/division in the first instance.

13. Who do I contact if the non-degree related achievements are not accurate, including missing achievements?

If you think that the information about your non-degree related achievements are incorrect, you should contact the verifying body in the first instance; for example, contact the UCLU for a query relating to a sports colour or the Voluntary Services Unit for a query relating to voluntary work.

14. What non-degree related achievements will be included in a HEAR?

The Programme and Module Approval Steering Group, acting on behalf of the Education Committee, reviews non-degree related activities and approves inclusion in a HEAR according to a set of guiding principles such as a minimum number of hours or recognition of a significant office holder. A list of the verified activities can be accessed here.

15. How often will HEARs be published?

HEARs will be published in August and October each year and will provide you with all achievements that have been verified up to that point. You will be above to view interim HEARs from August 2012 onwards. If you wish, you can share your HEAR with third parties using the token system on Gradintel.

16. What happens to HEARs when I leave UCL?

When you graduate, or leave UCL for any other reason, a final version of your HEAR will be published in the month of October following your departure. From then on, you will be able to access your HEAR on Gradintel.

17. Must I accept all of the information published on a HEAR?

Your academic achievements, such as (examination/assessment results) will be published on a HEAR by UCL. Any queries relating to this information should be directed to your department/division in the first instance.

All non-degree related achievements will be published on a HEAR by default. However, you will have two opportunities in June and September to remove any non-degree related achievements you do not want to appear on their HEAR on Portico. You will be given this opportunity for each session that you are enrolled with UCL. Any previously removed achievements can be re-instated when the opportunity arises to do so.

However, this facility is not available for prizes. If you do not want prizes to be published on their HEAR, you must reject the prize from the outset.

Page last modified on 25 jun 13 14:07