This section details the important policy and procedures found in the Safety Handbook in a condensed form.
- Working Hours
Normal working hours in the department are:
- 9:00 am to 7:00 pm Monday to Friday
Extended working hours are:
- 7:00 am to 9:00 am & 7:00 pm to 9:00 pm Monday to Friday
- 9:00 am to 7:00 pm on Saturday, Sunday, and bank holidays.
Christmas, Easter and Bank Holiday closures
- Access to the department during college closures at Easter and Christmas is not permitted..
Permission from the Head of Department must be obtained for work after 9:00 pm on weekdays and 7:00 pm on weekends.
Staff and postgraduate researchers who have completed all mandatory safety training may do office work during ‘extended working hours’ without additional permission. When doing so they must sign in and out using the book at reception from 7:00 pm and at weekends. Office work must not be carried out later than 9:00 pm.
Work in laboratories during extended working hours is only allowed with a second named person in attendance throughout the work, and permission from the supervisor and Head of Department.
Please see: Safety in Laboratories for more information.
- Accidents and Incidents
Obtain assisstance from the nearest qualified first aider.
The First Aid Number from any phone is: 020 8138 7007.
From an internal phone it is: 07007.
First Aider Room Albert Corredera 303D Simon Barrass 205A Ralph Hick 205A Nick Snead 205A Isobel Mackay 209 Alex Norori-McCormac 209 Sudeshna Basugupta 209 Zahra Echresh Zadeh 209 / LB21 Barry Reid 223 Eva Sorensen 229 Toby Neville UB5 Francesco Iacoviello UB5
South Wing and Tottenham Court Road
First Aider Room Alex Rettie South Wing / 212B Pooja Vadhva South Wing Michael Johnson South Wing Robi Soni South Wing
The nearest hospital is UCLH A&E Department, Ground, 235 Euston Rd, London NW1 2BU, which is 400m North of the Roberts Building. In a non-life threatening situation it may be quicker to walk here with the casualty or take a taxi rather than call for an ambulance.
All incidents must be reported on RiskNET.
If a first aid box has been used inform the DSO (firstname.lastname@example.org).
- Emergency Procedures - Fire
Upon discovering a fire:
- Operate the nearest fire alarm call point and phone 222 – clearly stating your location.
- If possible, close all windows and doors behind you.
- LEAVE THE BUILDING IMMEDIATELY USING THE NEAREST FIRE EXIT.
When the fire alarm sounds:
- Leave the building immediately. Ensure anyone under your supervision (visitors etc.) also leaves immediately
- The Fire Evacuation Marshals will guide you to the correct fire exits and to the assembly point (Print Room Café).
- Emergency Procedures - Gas Alarm
If the Gas Alarm sounds:
- Immediately leave the room.
- Close the door behind you.
- Ensure no one enters the room by turning over the Gas Alarm sign.
- Find the Safety Officer.
- Emergency Procedures - Serious Accidents
In the event of an emergency/serious accident and for an ambulance:
- Phone 222 – clearly state your location and phone number and clearly describe the nature of the emergency.
- IF EMERGENCY IS DUE TO TOXIC RELEASE, LEAVE AREA IMMEDIATELY BEFORE PHONING.
- Shared Workplace
When working for long periods at other UCL Departments or Insitutions (in the UK or abroad) there must be a written agreement between the Chem Eng PI and Host PI about the safety responsibilities, with both DSOs and HoDs also be informed. Below are example template documents to be used in these situations.
- Departure Forms
Supervisors should use the following forms when reserchers prepare to leave UCL to help ensure that the departure is managed well.
- Area Safety Representatives
Area safety reps are responsible for giving inductions to new research staff and students, maintaining their areas (e.g. placing maintenance requests, managing hazardous waste disposal, advising on lab risk assessments) and overseeing the general safety awareness in their assigned areas.
Room Person 303 Sayan Pal 303B Suneha Patil 303C Chao Wang 220, 224 Ibrahim Alnutaifi 215 Eleni Grammenou UB4 Simona Migliozzi UB8 Alice Llwellyn; Andrew Morrison; Julia Weaving UB9 Francesco Iacoviello UB12 (Angeli / EIL) Yiota-Victoria Phakoukaki & Kristo Kotsi; Mateen Mirza UB14 Mark Buckwell; Rhodri Owen UB15 Rhodri Owen; Lara Rasha UB16 Rhodri Owen; Lara Rasha LB13 (Guildin / Angeli) Kelvin Wong / Loic Chagot LB18 Jay Yan / Yifei Ren LB19 Esther Osarfo-Mensah LB20 Julia Weaving; Rhodri Owen LB21, LB26 Ralph Hick LB21a Charitos Anastasiou LB22, LB23 Matteo Errigo LB24 Yiting He Faraday Roby Soni; Michael Johnson
- List of Appointed Safety Personnel
The Responsible Persons Register for the Department is below:
Union Health and Safety Representatives
A complete list of the current health and safety union representatives can be found on the UCL web page.
Key Safety Contacts in the Department
Role Person Contact Deaprtmental Safety Officer (DSO) Ralph Hick email@example.com Deputy DSO Ami Shah firstname.lastname@example.org Radiation Protection Supervisor (RPS) Simon Barrass email@example.com Laser Safety Supervisor Simon Barrass firstname.lastname@example.org Facilities Manager Simon Barrass email@example.com
- Departmental CCTV System
The department has a CCTV system which is separate from the general UCL system. The main purposes of the system are to reduce crime and assist with the management of safety and security in the department. For more information see the CCTV policy below.
- Young Person Visitors
Young person: individuals between the MSLA and 18 years of age. Young individuals are seen as being particularly at risk because of their possible inexperience and immaturity and lack of awareness of existing or potential risks. Therefore there are restrictions placed on the activities that these individuals may undertake.
Please refer to the document here for more details on Young Persons undertaking work experience in Chemical Engineering:
If at any time you are unsure about the young person visiting procedures, please contact the DSO/DDSO (firstname.lastname@example.org).
- Agile Working
Please refer to the following procedures in agile offices:
- Display Screen Equipment (DSE)
This below document sets out guidance for line managers and PhD supervisors in regards to organising Display Screen Equipment (DSE) for those working from home (WFH), including partly from home. This policy applies both during and after the Covid-19 pandemic.