Implementing programme and module changes for 2020-21

Timelines and processes for implementing and communicating urgent changes to academic portfolio as part of the Covd-19 Emergency Resilience Framework

The table below sets out the deadlines for making urgent changes to your programme and module offer as part of the Covid-19 Emergency Resilience Framework (ERF). Please note that the light touch programme amendment process is for ERF-related activity only. Programme amendments not related to the implementation of Covid-19 mitigation follow the normal procedures and timelines set out in Chapter 7 of the Academic Manual.

If ERF implementation requires a new module to replace several existing modules, it should be submitted on a new module form in the normal way, but in line with the timescales below.

The table also sets out the process for notifying prospective and continuing students of the withdrawal or suspension of programmes in 2020-21, as well as amendments to programmes (diet review and suspension of optional/elective modules) and assessments.

Departments should contact the Admissions Office for support in contacting applicants and offer holders. Please contact Caroline Hayward (c.hayward@ucl.ac.uk) in the first instance.

Activity	Process	Deadline	Consultation/Notification
Withdrawal/suspension of programme or mode of study for 2020/21 and deferral of intake to January 2021	Programme Review Data spreadsheets (via Faculty Teams site)	8 June (CMA compliance and to avoid unnecessary diet review)	All prospective students to be informed as soon as possible and before 11th June 2020. Current students should also be informed by this date if the suspension will affect their studies.
Programme diet review (to ensure module selection works correctly, not amounting to programme amendment	Via Portico for adding/removing optional/elective modules to collections and amending help text Via Programme Diet spreadsheets in Faculty Teams sites for other changes	30 June	N/A
Changing module offer (change delivery terms, suspend optional/elective modules and/or amend delivery size)	Via CDM functionality in Portico	30 June	N/A
Minor Programme Amendments	Via Programme Diet Spreadsheet in Faculty Teams sites (columns I and/or N)	30 June	Offer holders should be given three weeks to provide feedback and an agreement to the proposed change(s). A lack of feedback within the three-week time frame can be considered as an agreement to the change. Applicants who do not hold an offer should be informed. Current students must be notified by email of the proposed change(s). Students should be provided with three weeks to provide feedback on the proposals. A reminder of the three-week deadline should be provided after two weeks. Although active consent is not required, a student who informs us that they do not agree to the change requires a suitable collective compromise to be agreed with the department. [Consultation should begin by 8 June]
Moderate/Major Programme Amendments (other than suspension/deferral of intake - see above)	Via Programme Diet Spreadsheet in Faculty Teams (column I or N)	30 June	Offer holders should be given three weeks to provide feedback and an agreement to the proposed change(s). A lack of feedback within the three-week time frame can be considered as an agreement to the change. Applicants who do not hold an offer should be informed. All current students must be notified by email of the proposed change(s). Students should be provided with three weeks in which they must provide active consent to the proposed change(s). A reminder of the three-week deadline should be provided after two weeks. Should a student not consent to the change a suitable collective compromise must be agreed with the department. [Consultation should begin by 8 June]
Module Assessment Amendments	Via module assessment spreadsheet in Faculty Teams (to be provided)	24 July	N/A - will be included in refresh of module catalogue in early August.