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Incoming trainees

Introduction to Erasmus+ traineeships

Erasmus+ Traineeships are defined as spending a period of time in an enterprise or organisation in another country, with a view to acquire specific competences that are required by the labour market, carry out work experience and improve the understanding of the economic and social culture of that country, that is relevant to the students higher education. 

A wide variety of organisations may act as host, provided that the traineeship contributes to the student’s course of study if the student is still enrolled at an HEI. The placement must be for a minimum of 2 and a maximum of 12 months. The traineeship may be arranged by the student or by the home HEI. There is no need for a bilateral exchange agreement to be in place.

How to apply as an incoming Erasmus+ trainee 

Erasmus+ Traineeships for incoming students are not organised centrally at UCL through the Study Abroad Office. Students who are interested in coming to UCL for an internship should contact the school, department or institution of their interest to be able to explore this possibility.

To enquire about lab-based traineeships, students should contact the research group they are interested in working with, including details of their proposed training programme. Contact details can be found on the UCL website using the search function.

To enquire about office-based traineeships, students should approach the department they are interested in interning with, including details of their proposed training programme. Contact details can be found on the UCL website using the search function.

Agreeing to host a trainee is at the discretion of the UCL department and they are not obliged to accept any traineeship proposal.

Erasmus+ trainee status

In practice, a traineeship can be used to provide students with the opportunity to do any kind of meaningful, supervised work, including research. Details of the activities must be presented as a structured training plan for the duration of the placement. 

However, Trainees at UCL are not registered students and do not make a formal application for admission. They are considered visiting staff on work experience, and are covered under HR's Internship, Work Experience and Voluneering policy.

Responsiblity of an Erasmus+ trainee 

The traineeship would need to be agreed on by the department, and a mentor and supervisor appointed for the trainee. This person would be the trainee’s key contact and responsible for agreeing a work plan for the training period. The department would need to arrange for the relevant access for the student (library, computers) whilst they are here.

The planned supervisor should be responsible for completing and signing the Erasmus+ Traineeship Agreement and any other documentation required by the home university.

UCL welcomes Erasmus+ Trainees throughout the year, in a variety of disciplines. Departments that are approached by a potential trainee, should think about whether there is capacity to offer the student a suitable level of supervision and support. 

Remuneration

The trainee should be eligible to receive an Erasmus+ mobility grant for the period of the traineeship via their home institution. Erasmus+ trainees at UCL are not expected to receive a salary, as per the HR Policy referenced above; however, the department may choose to reimburse some costs relating to the student's stay in the department. 

Insurance for incoming trainees

UCL doesn't provide general accident insurance for incoming trainees. Unless your lab offers something specific which could be extended to cover the trainee, this will need to be noted on the Training Agreement. 

Incoming trainees will be covered by UCL's liability insurance if not provided by the sending institution.