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Guidance for Students on Online Examinations for 2019/20

The Academic Manual (regulations) are still relevant to all assessment taking place. This summary pulls out the pertinent points with regards to delivering 24-hour, Timed Online Exams for 2019/20.

Exam Success Workshops

We're delivering Exam Success Workshops over the coming weeks to help you perform at your best in exams and manage any related stress if you're taking Late Summer Assessments. These will take place remotely through Microsoft Teams, and multiple dates are available.

Find out more and sign up thorugh the UCLcares site (look for 'Online Exam Success Workshop').

Open Book

All written examinations are classed as Open Book.


Word Counts

Examination Papers may include information about word/page counts. Submission of an examination paper exceeding the word count will be permitted but may be subject to penalties imposed by the Faculty/Department.

Link to regulations: Chapter 4, Section 3.13


Examinations

Students are responsible for accessing the examination paper from 24 hours before the submission deadline as shown in the published Examination Timetable.

Link to regulations: Chapter 4, Section 4


Examination Timing

All times displayed on Moodle and the Examination Timetable are displayed using 24-hour time notation in relation to the UK, e.g. ‘15:00 (UK TIME)’. ‘UK Time’ refers to BST/UTC+1, and times displayed are not converted into the candidate’s local time. Candidates will need to be aware of the time difference if overseas.


Intercollegiate Students

Incoming Intercollegiate students will be subject to the same modes of alternative assessment as UCL students. UCL students taking intercollegiate assessment at another institution are subject to the arrangements at each Intercollegiate College - students will need to contact their host college to gather assessment requirements and adhere to local regulations.


Examination Adjustments

The examination duration has been set as 24 hours, this is to take into account students that require additional time and/or rest breaks. Students should contact the Student Support and Wellbeing Team if they need additional support and advice about examination adjustments.

Link to regulations: Chapter 4, Section 4.3


Illness or other extenuating circumstances on the day of examination

If a candidate is unwell or is affected by other circumstances which are sudden, unexpected and beyond their control (i.e. bereavement, or caring responsibilities) and they are unable to complete any assessment including an examination, they should apply for a deferral under the Extenuating Circumstances Policy.

Link to regulations: Chapter 4, Section 4.4
Link to regulations: Extenuating Circumstances Policy


Technical Problems

If a candidate experiences technical difficulties which prevent them from submitting by the deadline, they should submit a request for a 'condoned late submission’ under the Extenuating Circumstances Policy. The candidate should still submit via Turnitin. If the condoned late submission request is accepted, the submission will no longer be deemed as late.

If UCL experiences technical problems, this should be dealt with under the Material Irregularity Procedure.

Link to regulations: Extenuating Circumstances Policy
Link to regulations: Material Irregularity Procedure


Unauthorised absence from an Exam

If a candidate does not submit their examination by the published deadline this is deemed as an absence from the examination. If there is a reason as to why submission was late or incomplete, candidates should apply for a deferral under the Extenuating Circumstances Policy.

Link to regulations: Chapter 4, Section 4.5


Candidate Numbers

Candidates should use the candidate number that was issued to them for the 2019/20 academic year. Candidate Numbers can be viewed on Portico. If a candidate does not have a candidate number for the current academic year they should raise an enquiry via askUCL.

Link to regulations: Chapter 4, Section 4.9


Academic Integrity

All work submitted must be the candidate’s own efforts. UCL will investigate and penalise any activity which gives candidates an unfair advantage.

Link to regulations: Chapter 4, section 3.14


Examination Misconduct

UCL takes matters of Academic Misconduct very seriously. Examples of actions that constitute an offence include but are not limited to:

  • Cheating, attempting to cheat or assisting someone else to cheat 
  • Committing plagiarism or self-plagiarism  
  • Colluding with other students, which is defined as the unauthorised collaboration by two or more students on any assessment
  • Contract Cheating, such as buying the services of essay mills

Anyone suspected of Academic Misconduct will be reported to UCL authorities and may be called to appear before a Student Academic Misconduct Panel. Penalties for Academic Misconduct include, but are not limited to, a mark of zero for the component or module concerned, and for the most serious offences, exclusion from UCL.

Link to regulations: Chapter 6, Section 9