- 1. Report an emergency on campus
In the event of an accident or emergency, contact UCL Security before ringing 999. This allows the security team to direct the emergency services to the correct location.
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For any emergency on campus please call 020 7679 2222 (UCL ext. 222) or use the emergency button in SafeZone before ringing 999. This allows the security team to direct the emergency services to the correct location.
- 2. Report a data breach (including ‘near misses’)
The GDPR introduces a duty on all organisations to report certain types of personal data breach to the relevant supervisory authority. This must be done immediately.
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If an incident (or near miss) involves personal data then it must be reported immediately to the UCL Information Security Group.
Report a data breach or near miss here: https://www.ucl.ac.uk/data-protection/guidance-staff-students-and-researchers/practical-data-protection-guidance-notices/report-breach.
You can also call on 020 7679 7338 (UCL ext. 37338).
For further guidance please read: reporting a loss of personal data.
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- 3. Report an IT incident (non GDPR)
For IT incidents not related to a personal data breach (phishing, malware/virus, DoS/brute force attack, etc.) please complete Information Security Group's security concern reporting form.
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The secuirty concern reporting form is designed to gather as much information as possible up front. Please complete the form as thoroughly as you can.
If you would like to speak with someone about the incident, you can also call us on 0207 679 7338 (UCL ext. 37338)
- 4. Report a hazard or dangerous situation
If you notice a hazard that is likely to cause harm to UCL staff or visitors please report via InsideUCL or ring the customer helpdesk immediately on 020 7679 0000 or UCL ext. 30000.
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As well as calling the Helpdesk, you will need to:
If there is no immediate risk (i.e. the hazard has been removed), you only need to report the hazard.
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- 5. Report an accident, injury or acute illness
If you are injured at work, seriously ill at work, or if you witness an incident, it is critical that you report it at the earliest opportunity.
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If you have experienced or witnessed any of the following:
- work-related injury;
- recreational/sport accident on UCL premises;
- road traffic accident while travelling on UCL business or in a UCL vehicle; or
- acute onset of illness while at work (not including minor illnesses such as colds);
Please log the incident on InsideUCL.
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- 6. Report a theft/crime
If you have witnessed or are a victim of any crime, please report this immediately to the UCL security team. You can either:
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- Call 020 7679 2222 (UCL ext. 222)
- Visit us on the ground floor of Foster Court on Malet Place (opposite the Peitre Museum)
Once you have informed Security please complete and return a theft report form.
You should also report any crime to the police. Either call them on 101 or visit them at Holborn Police Station, 10 Lamb's Conduit Street, WC1N 3NR, where you will be issued a Crime Reference Number.
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- 7. Report bullying, harassment or sexual misconduct (anonymously or otherwise)
UCL has a dedicated website that brings together the relevant policies and guidance and provides a way to report any bullying, harassment or sexual misconduct incident.
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Visit Report + Support to:
- report anonymously; or
- contact an advisor.
You can also read more about:
- bullying;
- harassment;
- sexual misconduct;
- privacy and data protection;
- policy and guidance; and
- changing behaviours.
- 8. Report contamination or damage to land, air, water, plant or animal life
Tell us if you see something that has or that is likely to cause harm to the natural environment e.g. pollution, spills of hazardous substances or issues that affect our local community e.g. excessive noise or litter.
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What is an environmental incident?
- Spills of hazardous substances (including anything packaged and marked as dangerous goods for transport e.g. petroleum).
- Legal and/or nuisance implication to the surrounding environment, be that affecting flora and fauna or local communities e.g. noise or litter pollution.
- UCL activity exceeding environmental permit or external reporting requirements and any notifications.
Please log a pollution incident via riskNET.
For issues such as blocked drains, roof leaks, indoor air quality, odour issues or internal noise complaints, please raise a service request.
What do I do if the situation is dangerous?
In case of an emergency where there is a threat to people's safety, such as a petrol leak, contact Security immediately. You can call +44 (0)20 7679 2222 or UCL ext. 222 from any UCL phone OR use the SafeZone app to contact the security switchboard. Security can guide emergency services to the correct location if they are required to attend.
For urgent instances of contamination that do not pose a risk of harm, you can contact the Customer Helpdesk online on 020 7679 0000 or UCL ext. 30000.
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