Student and Registry Services


Portico access for Deputy Chair and second Board Administrator

3 May 2019

Deputy Chair and additional Board Administrator will have same permissions as existing Chairs and Board Administrators for external examining activities

Following Portico developments, Deputy Chairs and an additional Board Administrator will be able to share the external examining activities of a particular Board with the existing Chair and Board Administrator.

Through the Programme Summaries exercise, data on Deputy Chairs was collected and this has been populated for each Board. It is crucial that Departmental teams check the Board details and ensure these are accurate through the Board of Examiners data hub task (within Awards, Assessments and Achievements tab). The Student Records team need to provide access to the correct Chair, Deputy Chair and Board Administrators to approve the Exam Board reports. By confirming this information both teams can ensure relevant people have the appropriate access.

To update details of the Deputy Chair please email the Examiners team on examiners@ucl.ac.uk by Monday 20th May with the Board code, Board title, name and UPI of your Deputy Chairs, so that the correct person can be given access on Portico.

To change a Chair, please complete and submit a Change of Chair form located within Chapter 4 of the Academic Manual.

Board Admin changes can be made at the local level now – refer to news item ‘Changes to amending Board Admin access on Portico’.

Contact details for further information: examiners@ucl.ac.uk