UCL Library Services


NHS Staff Membership

Information on how members of staff working at affiliated NHS Trusts with whom we hold a Service Level Agreement can join and access UCL's libraries.

Members of staff working at affiliated NHS Trusts with whom we hold a Service Level Agreement are entitled to join as a library member and take advantage of our extensive range of resources and facilities.

Health workers who are not employed by one of the affiliated Trusts should apply in advance to the library site they wish to visit. Sometimes a fee will be charged.

Where do I join?

NHS staff should join at their nearest medical library site, which is their "Home" library. Please see respective library site webpages for full details of their opening hours and services.

Registration will be completed upon submission of an application form and an introduction to the Library will be provided. If the end of contract is less than three months from the date of application to join the Library, membership will be for reference use only and borrowing will not be possible.

For staff on rotation, Home library privileges apply while the staff member is based on site. If staff rotate to a site served by another UCL Library, Home library status normally moves with them. If staff rotate to a Trust not covered by the Library Service Agreement, library privileges over and above reference access are governed by local agreements, and may vary from site to site. Reference services only are provided to non-medical students on placement.

Affiliated Trusts

The following table shows the NHS Trusts affiliated with UCL as part of our Library Service Level Agreement and the respective locations of their UCL "Home" libraries. NHS staff working for Camden & Islington NHS Foundation Trust should join the library nearest to their workplace. 

Where should I join?

NHS TrustHospitals or ServicesNearest UCL "Home" Library
Great Ormond Street Hospital for Children NHS Foundation TrustGreat Ormond Street Hospital for ChildrenUCL Great Ormond Street Institute of Child Health Library
Moorfields Eye Hospital NHS Foundation TrustMoorfields Eye HospitalJoint Library of Ophthalmology, Moorfields Eye Hospital and UCL Institute of Ophthalmology
Royal Free London NHS Foundation TrustRoyal Free HospitalRoyal Free Hospital Medical Library, UCL
Royal National Orthopaedic Hospital NHS TrustRoyal National Orthopaedic Hospital: Stanmore siteUCL Institute of Orthopaedics Library
 Royal National Throat, Nose & Ear HospitalThe UCL Ear Institute & Action on Hearing Loss Libraries
 Royal London Hospital for Integrated MedicineQueen Square Library, UCL Queen Square Institute of Neurology
 National Hospital for Neurology & NeurosurgeryQueen Square Library, UCL Queen Square Institute of Neurology
 Eastman Dental HospitalUCL Eastman Dental Library

What do I need to bring with me?

  • Proof of identity (usually the NHS Trust ID card)
  • Proof of employment by an affiliated NHS Trust (usually the NHS Trust ID card)
  • Standard proof of address*
  • Currently at most UCL 'home' libraries NHS Trust cards can double up as a library card. However, during the summer of 2018 a new entry system requiring a separate library card is being phased in. For libraries already using the new system please register with UCL Library Services during staffed hours so that a new-style separate library photo card can be issued which is required for out-of-hours access.

*Acceptable proof of home address is:

  1. Recent utility / council tax bill (no more than three months old)
  2. Recent bank statement (no more than three months old)
  3. Valid photocard driving licence

For more information see the Membership Services web pages.

Other NHS library services

There are other Libraries based in Trusts covered by the Library Service Agreement, which are not part of the agreement:

Honorary UCL Contracts for NHS Staff

NHS Staff with UCL Honorary Contracts are eligible to access the full range of UCL's electronic library resources both on and off-site. There are two stages involved in obtaining access: 

Stage 1. Obtaining a UCL Honorary Contract

The application process needs to be sponsored by the relevant UCL academic department. Full details of the process are available on the SLMS departmental webpages (see the section on Honorary Appointments). Note that there are different guidance and application forms for Medical School-related (UCLMS) and other School of Life & Medical Sciences-related appointments.

Stage 2. Obtaining an ISD computing account, userID and password 

Once confirmation of a UCL Honorary Contract is received, the relevant departmental computer representative should be contacted to request access to an ISD computing account.