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Permission groups are used to restrict access to certain computing resources.
Most of these groups are generated automatically based on a person's association with UCL, i.e. whether they are a member of staff, a student or a visitor (including sub-categories) and their associated department. This information is drawn from UPI on a nightly basis and used by processes in the Information Services Division that actually create and maintain the groups.
How to find the right group
Group names are formed from a combination of department and association codes. Department codes are derived from the UCL departmental hierarchy. Associations reflect the different types of association people may have with UCL.
| Note: You will be prompted to log in to view the links below - these pages are only visible to UCL staff. |
| The department makes up the group name prefix: e.g. msd-staff | List of departments and department group prefixes |
| The association makes up the group name suffix: msd-staff | List of suffixes for various associations |
| To include every member with a particular association, use one of the 'all' groups: e.g. all-staff, all-ug | List of ALL groups (scroll down the page) |
| Additional groups exist to restrict access to staff in UCL who hold particular roles. This includes Heads of Department, Deans, Departmental Administrators, Departmental Safety Officers, etc. To include everyone with a particular role, use the appropriate role group: e.g role-hod, role-dso | List of role groups (scroll down the page) |
Notes
These links provide information on how the new Intranet groups are defined. Each group has two parts:
- Prefix - either "all" or a department code
- Suffix - the type of user included in the group
Prefixes are hierarchical - in the same way as the organisation hierarchy - so granting access to medicine-staff covers access to all sub-units under the Dept of Medicine.
The "all" prefix is used to limit access to all members of a particular type of user: e.g. all-staff, all-hon or every user in a specified department: all-greek
Examples and questions
Old and New Groups:
Restricting access to staff in Library Department:
- Previously either the old group name or the new group name could be used: libserv-staff or libraryser-staff
- Now use libraryser-staff for established staff, libraryser-hon for honorary staff and libraryser-asssta for associate staff registered in the Services System. libserv- prefixed group names are now obsolete.
What's the difference between ucl-staff and all-staff?
The all-staff, all-pg, all-ug include people recorded in non-UCL external organisations (including, for example, students on an intercollegiate year).
Staff in the following organisations are not included in the ucl-staff group but are included in all-staff group (this is because these departments are considered as independent of the main UCL organisation hierarchy:
- Trade Union Office
- UCL Partners
- Intercollegiate Students
Checking group membership
Computer Reps can check membership of their department’s groups using the Computer Reps Tool.