Information Services Division


Send emails in HTML or plain text in Outlook 2016 for Windows

You can compose email messages in HTML format or in plain text.

HTML allows you to control various elements such as the font, font size, colour and alignment. HTML messages can also contain pictures. Plain text messages are generally smaller and use less space in your mailbox, but you can’t format them.

This guide explains how to set your messages to either HTML or plain text.


In a New Message window:

1. Click on the Format Text tab at the top of the new message. Now select HTML, Plain Text or Rich Text from the Format section.

Fig 1. Location of formatting options…

Fig 1. Location of formatting options
View a larger version

Related guides and other info:

Help and support


We are continually improving our website. Please provide any feedback using the feedback form.

Please note: This form is only to provide feedback. If you require IT support please contact the IT Services Help desk. We can only respond to UCL email addresses.

Give feedback