Information Services Division


Add a signature in Outlook 2016 for Windows

Create an email signature that appears at the end of your messages automatically or can be added to individual messages.


In a New Message window:

1. Click on the Message tab at the top of the new message. Select the Signature drop-down list and select Signatures...

Fig 1. Location of the Signatures option…

Fig 1. Location of the Signatures option
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2. In the Signatures and Stationary window, click on the New button and specify a name for the signature you are going to create.

Fig 2. New Signature box…

Fig 2. New Signature box
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3. The signature template has now be created. Fill in your signature details within the provided text box at the bottom of the window. Select Save.

If you would like to set the signature to appear as default on all new messages and/or any replies or forwards, select the name of the signature from the new messages or replies/forwards drop-down menu.

Select OK to accept the changes and close the window.

Fig 3. Example of a signature…

Fig 3. Example of a signature
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4. Your signature has now be saved. If you have specified the signature to appear as default, the text provided should now be visible when composing a new message and/or any replies and forwards you send. 

If you did not specify a default signature, you can add the signature to any message by selecting it within the Signature drop-down list.

Fig 4. Add your signature to a message manually…

Fig 4. Add your signature to a message manually
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