Information Services Division


Send emails in HTML or plain text in Outlook 2016 for Mac

You can compose email messages in HTML format or in plain text.

HTML allows you to control various elements such as the font, font size, colour and alignment. HTML messages can also contain pictures. Plain text messages are generally smaller and use less space in your mailbox, but you can’t format them.

This guide explains how to set your messages to either HTML or plain text.


In a New Message window:

1. Click on the Options tab at the top of the new message. Now toggle between HTML, Plain Text using the toggle button.

Fig 1. Location of formatting options…

Fig 1. Location of formatting options
View a larger version

Related guides and other info:

Help and support


We are continually improving our site, so please provide us any feedback on this web page using the form below. It would also be really useful if we could discuss your feedback with you, so if you are happy to be contacted please include your UCL email address in 'Email' field below.

Please note: We can only respond to UCL email addresses

Help us improve this page