Information Services Division


Add a signature in Outlook 2016 for Mac

Create an email signature that appears at the end of your messages automatically or can be added to individual messages.


In a New Message window:

1. Make sure you are on the Message tab at the top of the new message. Select the Signature button and select Edit Signatures...

Fig 1. Edit Signatures option…

Fig 1. Edit Signatures option
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2. The Signatures window will now be displayed. If you have not created a signature before, an existing blank template will be available named Standard. If you would like to create another signature for use, click on the plus icon (+) in the bottom-left hand corner of the signature name list.

Fill in your signature details in the open text field on the right-hand side. If you would like to set your new signature as default for new messages, replies and forwards, select the name of your signature from the new messages and/or replies/forwards drop-down list.

To save your changes, close the Signatures window.

Fig 2. New Signature box…

Fig 2. New Signature box
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3. Your signature will now be available for use. If you have set the signature as default, the provided text will be added automatically to any new messages and/or replies and forwards you create. If you would like to manually add a signature to an individual message, select the Signature button and select the signature name from the provided drop-down list.

Fig 3. Example of manually adding a signature…

Fig 3. Example of manually adding a signature
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Related guides and other info:

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