Information Services Division


How to assign a participant to type closed captions on Zoom

This guide explains how to assign someone to type captions in a meeting and in a webinar.

This guide is aimed at

  • Staff
  • Students



  1. Click Live Transcript on the toolbar.
  2. Click Assign a participant to type. The participants window will open.
  3. Find the participant who you want to type closed captions and hover over their name.
  4. Click More.
  5. Select Assign to type Closed Caption.

    Note: In a webinar, a manual captioner must be a co-host or panellist.


Once the host assigns you the ability to type closed captions, a notification will appear in your meeting controls. To enter closed captions as a participant:

  1. Click Closed Caption. This will open up the closed caption box.
  2. Type the closed captions in the box.
  3. Press Enter to submit your closed captions.

    Note: Only one participant can be assigned to type closed captions in a meeting; so, it is only possible to have one breakout session with closed captioning.

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