Information Services Division


Drupal CMS: Create a news item

Learn to create a news item in Drupal.

This guide is aimed at

  • Staff
  • PG Students

Before you start 

You need to be a Senior Editor, Editor or Author
When editing use Chrome, Firefox or Safari but NOT Internet Explorer


To be able to write news items, you will need to have a news feed for your site.
The decision to get a news feed is made by the website owner and when requested, set up by Digital Presence.
Once set up, anyone with editing rights can add news items which will appear automatically in the feed.

Feeds can be brought in on a landing page - you will need to tick 'feed' ind the layout drop-down menu. See the Related guides link for further information.
Feeds can be brought into the content (bottom) part of a landing page. On some sites it's done in 2 columns: one for news, one for events.


After you save and publish a news item, it can take up to two hours before it is visible to the public.

Create a new news item

  1. Click on Content | Add content | News to bring up the news feature

  2. Complete the necessary fields - see below for an explanation of all the fields

  3. You can decide to either inherit a Sidebar from a page higher up in the hierarchy or have your own Sidebar by unticking or keeping the Sidebar box ticked.

  4. Depending on your role:
    if you are a Senior Editor: click on 'Publishing options - Draft (Current)' in the left-hand menu, choose 'published' from the drop-down menu
    if you are an Editor: click on 'Revision information' in the left-hand menu, choose 'published' from the drop-down menu
    if you are an Author: click on 'Revision information' in the left-hand menu, choose 'needs review' from the drop-down menu
  5. Save

Title - the title will appear above the article and will become the clickable link that takes you to the article in feeds and search engine ranking pages.
A title can only contain 100 characters. Make sure you use keywords.

Featured image - this will appear in feeds and social shares. 
You either upload a new image or search for one in the Library.

Publication date - this is automatically completed but you can overwrite it.

Content intro / summary - this is useful for Search Engines as this will be the description of the URL when users find the page in question on Google and other search engines.

Content - this is where you write the article.

author name - you don't need to use this unless you post on behalf of someone else.

Sidebar - this is useful if you want to provide extra content.

Org unit - The org unit comes up automatically.

Categories - to understand about categories, read information on tagging and feeds.

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