Access Requirements

This is a guide for Managers and Principle Investigators detailing the induction process for their new starters. It will cover new UCL-based LCN Staff and Students, including CDT students.

New UCL-based Staff and Students
These are people who are enrolled on a research program or are employed by UCL and have a myHR account.

Building Access
Building access will only be given after the successful completion of:

• An in-person Fire Tour (TN086 Form). Completed with the Safety and Facilities Manager.
• UCL Fire Safety Training.

A full list of Mandatory Training Courses, which are not necessary for building access but must also be completed, can be found below.

Lab Access
For researchers who are primarily based in the lab, they must complete the following in order to gain access:

• A recorded lab induction with the lab manager.
• HSF4 in order to state they understand their responsibilities.
• Principles of laboratory safety at UCL

Further courses based on specific hazards can be found in Appendix 2. These are not mandatory for lab access.

Desk Allocation
Desks in the LCN are not allocated, rather people may use desks on floors that align with their research area / group.

Cleanroom Access
After users have been granted building access they can then set up a clean room access by following the steps of the Cleanroom Induction Flyer, including creating a PPMS account.

Mandatory Training for All Staff

A full list of Mandatory Training courses can be found on the UCL Mandatory Training website for staff and the Doctoral School website for PhD researchers.
Managers can see the mandatory training status of their direct reports using Tableau.

Training to be Completed on the First Day in the Department

Training	Repeat
UCL Fire Safety	Every three years
UCL Safety Induction	Every three years
Information Security Training with CybSafe	Every year
Data Protection and Freedom of Information	Every year

Training to be Completed within 6 weeks of Employment

Training	Repeat
Change possible: sustainable UCL	Every three years
Disclosing and managing conflicts of interest at UCL	Every three years
Prevent at UCL	Every three years
Introduction to Equality, Diversity and Inclusion	Every three years

Mandatory Training for Lab Users

Additional Mandatory Safety Training for Lab users based on the hazards they use is below.

Training	Type of Training
Manual handling and lifting	Instructor Led
Liquid Nitrogen in the workplace	eLearning
Safe decanting of liquid nitrogen	Instructor Led, eLearning pre-requisite
Principles and practice of biosafety	eLearning
Principles of Radiation Safety	eLearning
Safe handling of unsealed radioactive sources	Instructor Led, eLearning pre-requisite
Safe use of x-rays	eLearning
Basic x-ray physics	eLearning
Using gas cylinders safely within universities	eLearning
Connecting regulators and safe cylinder set-up	Instructor Led, eLearning pre-requisite