HR Services - VP Offices Team

The HRS VP Offices team looks after all HR administration for UCL's Central PS departments. They also process CoS applications, Visa Reimbursements and Immigration Loans for all UCL departments.

List of VP Offices currently supported by the team:

VP Operations

  • Advanced Research Computing (ARC)
  • Biological Services
  • Careers
  • Change & Improvement
  • Commercial & Procurement
  • Estates (Campus Experience & Infrastructure)
  • Estates (Development)
  • Information Services Division (ISD)
  • Operations
  • Professional Services Hub
  • Student & Registry Services
  • UCL East

VP External Engagement

  • Communiations
  • External Engagement
  • Marketing
  • Student Recruitment

VP Advancement

  • Development

VP Strategy

  • Planning
  • Strategy

Provost's Office

  • Equality, Diversity & Inclusion (EDI)
  • Finance
  • Legal Services
  • Human Resources (HR)

Research, Innovation & Global Engagement

  • Global Engagement Office
  • Innovation and Enterprise
  • Research & Innovation Services (RIS)

If your faculty or division isn't listed above, you can submit your requests through Departmental Transactions on the MyHR website.

Systems & Equipment Requests 

Use this service to request:

  • Access to buildings and systems for new staff/visitors
  • Extensions to building and systems access for existing staff/visitors
  • S: Drive access
  • Equipment access*

Request access to systems/buildings/equipment 

*Please note that requests for equipment will be moved across to the Business Operations Services (BOS) team. For mixed requests, HRS VP Ops will action all non-equipment portions, then pass the ticket on to BOS who will action the equipment request(s).

Changes to Appointment

Use this service to request changes to an appointment, such as:

  • Accelerated increments
  • Appointment extensions
  • Changes in funding
  • Changes in hours
  • Contribution points
  • Threshold change (AJP)

Request changes to appointment


Use this service to make a payment request for things such as:

  • Fee payments
  • Honorariums
  • One off payments

Request a payment

To make multiple payment requests, kindly complete and attach the payments request spreadsheet to the Payment Request Remedy form before submitting. 

Please note that for KIT/SPLIT Day payments, all UCL staff are asked to complete this form.


Use this service to add an allowance to an employee's record, such as:

  • Acting up allowance
  • Extra duty allowance
  • On Call allowance
  • Special allowance

Request an allowance

To request multiple allowances (for one or for multiple employees), complete and attach the allowances request spreadsheet to the Allowance Request Remedy form before submitting.


Use this service to inform UCL HR Services of a leaver in your department.

Submit a leaver request

CoS Applications

Use this service to make a CoS application for a pending or existing member of your team.

A new form is being developed for staff wishing to make a CoS application for a member of their team. In the meantime, kindly email hr-services@ucl.ac.uk stating that you wish to make a CoS application; from there the team will advise next steps.

Visa Reimbursements

Use this service to apply for reimbursement of your Skilled Worker Visa.

Guidance and information can be found here.

Submit a Visa Reimbursement request

Immigration Loans

Use this service to apply for an Immigration Loan.

Guidance and information can be found here.

Immigration Loan application form - to be completed and sent to hr-services@ucl.ac.uk

If you have any feedback or queries regarding these PS Hub pages, please email psh.ci@ucl.ac.uk