UCL Human Resources



Summary of UK immigration information relevant to university staff


When working and living in the UK, you might require a visa. There are different types of visas depending on your circumstances. If you are unsure if you need a visa and if so, which one would be applicable to you, you can use the Government’s checking service.

Changes affecting EU, EEA and Swiss nationals working in the UK

From 2021, free movement for EEA citizens ended and new criteria whereby they may live and work in the UK were introduced. European entrants now need to pay the same Government application fees and NHS Surcharge paid by non-European migrants. They also need to factor in visa processing times prior to travel.

There is no change to right to work checks for citizens of the Common Travel Area (CTA) including for Irish citizens, who continue to have the right to work and move freely in and out of the UK. The recruiting manager does not need to require evidence of their status: the candidate’s verbal confirmation of their status will be enough. 

For more information please see the Right to Work process. A document checklist is available on the Government website.

The deadline for applying for most people was 30 June 2021. Applications may continue to be made if that deadline did not apply, or the applicant has ‘reasonable grounds’ for not applying by the deadline.

Permanent residents can apply free to convert to settled status and subsequently apply for citizenship (if they meet the criteria). Anyone with five years’ continuous residence can apply for settled status, provided they have spent no more than 180 days in any 12-month period abroad. There are some exceptions to this for staff conducting research abroad, who can be outside the UK for longer. 

For any eligible member of staff moving to the UK to take up a position with UCL, interest free loans of up to £10,000 are available from UCL to fund immigration charges and the cost of legal advice. See the GOV.UK website for the evidential document list and postal application process.

Individual EEA nationals must obtain a visa in advance of travel, unless they are eligible for or have obtained status via the EU Settlement Scheme.

EU nationals arriving at the border of the UK are given entry for 6 months as a visitor. They are not allowed to work without a visa allowing them to do so. Visitors can apply for a visa in advance of travel.

Introductory guides for those entering the UK from 1 January 2021 and individual country pages on GOV.UK with translated information across 24 EU languages are available.


To research certain subjects at postgraduate level or above, academic visitors may need to get an Academic Technology Approval Scheme (ATAS) certificate before coming to UCL premises.  The UCL Principal Investigator for the research project should draft the description for the collaborator to include in their application for the ATAS certificate

The Skilled Worker Route

The Skilled Worker Route (SWR) which replaced the Tier 2 Visa, was introduced in the autumn of 2020 for applications from those who wish to work in the UK. This route is for  EU and non-EU nationals.

The SWR applies to a larger subset of jobs than did Tier 2, due to opening up this visa route to roles at and above Regulated Qualifications Framework (RQF) level 3. This is a significantly larger pool than those jobs previously eligible, which were at RQF level 6 and above. The Government provides up-to-date information about what qualification levels mean.  Review the Skilled Worker Visa: eligible occupations and codes before a role is advertised, to identify whether UCL may be able to sponsor an applicant to perform the role. 

There is no longer a cap on the number of people who can come to the UK and the resident labour market test has  been abolished. Points are assigned for specific skills, qualifications, salaries and shortage occupations and visas are awarded to those who gain sufficient points.

A job offer must meet the applicable minimum salary threshold. This is the higher of either:

  • the general salary threshold set at £25,600, or
  • the specific salary requirement for their occupation, known as the ‘going rate’

There are different salary rules for some workers in certain health or education jobs, for ‘new entrants’ at the start of their careers, those taking up shortage occupations and those able to obtain 'tradeable points'.

Based on the premise that 70 points are required to qualify for permission to work and that some characteristics are mandatory (i.e. not ‘tradeable’), the  system includes the following:

All of the following criteria must be met to be eligible to apply for a visa (so the individual needs to score all 50 points):  
Offer of job from approved sponsorNo20
Job at appropriate skill level (e.g. RQF level 3 (A levels) and above)No20
Speaks English at required level*No10
The following criteria are tradeable and applicants must score at least 20 points:  
Salary of £20,480 (minimum) - £23,039 or 80% of going rate (whichever is higher) or 70% of going rate for New Entrants (whichever is higher)Yes0
Salary of £23,040 - £25,599 or 90% of going rate (whichever is higher)Yes10
Salary of £25,600 or above or going rate (whichever is higher)Yes20
Job in a shortage occupation (as designated by the MAC)Yes20
Education qualification: PhD in subject relevant to the jobYes10
Education qualification: PhD in a STEM subject relevant to the jobYes20

* Further details statement (see paragraphs 22-25)

Applicants can obtain a further 20 ‘tradeable’ points as shown above.

New Entrants 

The salary rate for New Entrants will be 30% lower than the rate for experienced workers in any occupation, however, the minimum of £20,480 must always be met. Use the below flowchart to determine whether the person to whom a post will be offered qualifies as a New Entrant. 

New Entrant flowchart

All postdoc and lecturer roles may qualify as a New Entrant provided the ‘4 year override’ rule does not apply. 

Going rates 

Where the individual is an ‘experienced worker’, they must meet the ‘going rate’ for the role as identified in the Standard Occupational Classification (SOC) Code, or £25,600, whichever is higher (unless they can trade points). Some jobs will have a higher salary threshold. The ‘going rate’ can be pro-rated but salary thresholds cannot. This means that part-time staff will need to meet the pro-rated going rate but must still earn above the £20,480 minimum threshold.

Some worked examples based on UCL salaries for the academic year 2020/21 are available below to guide those wishing to calculate the points scored by typical roles. These examples are for reference purposes only and the score achieved for each post under the PBS will depend often upon the individual circumstances of the person appointed to any given role.


Eligibility for PhD points

UCL needs to justify the relevance of a PhD to an advertised role. The individual applicant must hold a PhD rather than the role itself being at PhD level. For a full list of occupations potentially eligible for tradeable PhD points see Annex B Table 24 of the Government's Further Details Statement.

Tradeable points combinations

 How to use combinations of tradeable points:

Category of applicantSalary requirements
New entrant - under 26, studying or a recent graduate, or in professional trainingMust be paid the higher of either £20,480, or minimum 70% of going rate for role.
Job on the Shortage Occupation listMust be paid the higher of either £20,480, or minimum 80% of going rate for role.
Person holds STEM PhD that is relevant to the jobMust be paid the higher of either £20,480, or minimum 80% of going rate for role.
Person holds non-STEM PhD that is relevant to the jobMust be paid the higher of either £23,040, or minimum 90% of going rate for role.
None of the above applyMust be paid the higher of either £25,600, or the going rate for role.

Applying for Certificate of Sponsorship

If you are a Departmental Administrator and wish to request a Certificate of Sponsorship for someone, by the Immigo System and do not already have access, please email hr.services@ucl.ac.uk. If you have questions about your own CoS, in the first instance please speak to the Departmental Administrator or HR contact in your department.

Health and Care Visa

The Health and Care Visa is one of the fast track entry routes for individuals working in eligible health occupations with a job offer from the NHS, social care sector, or employers and organisations which provide services to the NHS, to move to the UK with their families.

As well as reduced fees and dedicated support for the application process, those who are eligible are exempt from the Immigration Health Surcharge. 

Roles qualifying for this visa include: Biological Scientists and Biochemists, Physical Scientists and Medical Practitioners. A full list of qualifying roles and their SOC codes is contained in Annex D of the UK’s Points-Based Immigration System Further Details Statement. These roles entitle eligible applicants to 20 tradeable points, if the salary meets the national pay scale and is above £20,480.

Global Talent Visa route

The Global Talent Visa (GTV) route was extended to EU citizens from 1 January 2021. Those endorsed by a relevant body who have achieved the required level of points are able to enter the UK without a job offer. There is a GTV fast-track endorsement for individuals who have accepted a job as a Professor, Associate Professor, or equivalent position such as Senior Group Leader at UCL, provided certain recruitment requirements are met.  Please download the UCL Global Talent Visa guidance pack for more information.

Government guidance on the GTV is also available. The four routes available under the GTV are summarised below:

1. Have you accepted the offer of a senior appointment at an institution approved by the British Academy, Royal Academy of Engineering and Royal Society?

  • If you have been offered the role of Professor, Associate Professor, Reader, or equivalent position such as Senior Group Leader, and you meet the necessary recruitment requirements, you need a statement of guarantee from the Director of the Professional Services Hub at UCL to support your application for a fast-track visa.

2. Have you been awarded an individual fellowship on the list approved by the British Academy, Royal Academy of Engineering and Royal Society?

  • If your fellowship is listed and you hold it currently or have done so within the last 12 months, you must submit a copy of the award letter as part of your fast-track visa application.

3. Are you working on a research grant* issued by an endorsed funder on the list approved by UK Research and Innovation (UKRI)?

  • If you as an individual or your role is named in a successful grant application from an endorsed funder, you need to submit both the award letter and statement of guarantee from the employing or hosting institution as part of your application for a fast-track visa. The funder and the institution must both be on the approved UKRI list.

* Eligibility extends to the principal investigator (PIs), co-investigators (Co-Is) and team roles stated in the grant application at graduate level and above – for example, postdoctoral researchers, research assistants, technologists and methodologists. Eligible individuals must spend at least 50% of their work time on fulfilling the grant conditions (PIs and Co-Is holding multiple grants must spend at least 50% in aggregate). A minimum award threshold of £30,000 applies and the minimum grant duration is 24 months. Individuals must have at least two years left of their employment contract to be eligible.

4. Check the eligibility and assessment criteria for standard endorsement and submit an application for peer review by the British Academy, Royal Academy of Engineering or Royal Society.

There are further endorsement routes through the Global Talent Visa:

  • Arts and Culture endorsement
  • Architecture endorsement
  • Fashion Design Industry endorsement
  • Film and Television endorsement
  • Digital Technology endorsement

More information about these routes are available on the Government website for the Global Talent Visa.

Permitted Paid Engagement

Academic visitors to UCL from outside the UK and Ireland who are asked to deliver one-off lectures can use a Permitted Paid Engagement Visa to do so.

Temporary worker - Government Authorised Exchange Visa

The Temporary Worker - Government Authorised Exchange Visa is for those wanting to come to the UK for a short time to undertake work experience or training, an Overseas Government Language Programme, research or fellowship through an approved government authorised exchange scheme. Those wanting to apply will need a Certificate of Sponsorship from UCL and must meet any other relevant eligibility requirements. .

Temporary Worker - Creative Visa (T5)

A creative worker is someone who works in the creative industry, for example an actor, dancer, musician or film crew member. This visa has replaced the Tier 5 (Temporary Worker - Creative and Sporting) Visa. To apply for this visa, individuals need to have a Certificate of Sponsorship from UCL and must meet any other relevant eligibility requirements. This visa is for temporary workers coming to the UK to work or perform as entertainers or creative artists for up to 12 months.

Hong Kong British National (Overseas) Visa

This is a bespoke immigration route to enable British National (Overseas) (BN(O) citizens ordinarily resident in Hong Kong, and their immediate family members, to move to the UK to work, live and study.

This route opened in January 2021. Applications can be made to this route from inside or outside the UK. More information about this route can be found on the webpages of the UCL Student Immigration Advisory Team.

The Graduate route 

This has been launched in the summer of 2021. International students who graduate in the UK can apply to stay here once they have graduated. Undergraduates and Masters students can use this route for a maximum of two years without a firm job offer and PhD graduates for up to three years. More information about this route can be found on the webpages of the UCL Student Immigration Advisory Team.

High Potential Individual (HPI) Route

This route, which is not sponsored opened 30 May 2022.  It is for recent graduates from top universities to come to the UK for up to two years (three years for PhD graduates), following successful completion of an eligible course of study equivalent to a UK bachelor’s degree-level or above, subject to eligibility e.g. financial requirements. The study must have been with an institution listed on the Global Universities List.  The list will be compiled annually and comprises eligible non-UK institutions that are included in the list of top 50 universities in at least two of the following ranking systems:

  • Times Higher Education World University Rankings
  • Quacquarelli Symonds World University Rankings
  • The Academic Ranking of World Universities

Graduates can apply within five years of graduation. Overseas nationals in the UK under this route will be able to work in any role. The HPI route is not a route to settlement, but a dependent partner or dependent children can apply on this route.

Employment of individuals on a Student Visa

It is UCL’s responsibility to ensure that if we employ anyone living in the UK with a Student Visa (previously Tier 4) they must not work for more than the maximum number of hours permitted by their visa. Here is an Excel Spreadsheet Timesheet that you may use to assist you in complying with the rules with regards to employing anyone with a Student Visa. UCL’s Student Immigration Advisory Team provides a range of useful advice for international students about working in the UK.

UK visitor visa - academic, research and teaching

In accordance with the government visitor visa guidance, staff from an academic institution overseas may apply for a visitor visa to:

  • take part in formal exchange arrangements with UK counterparts
  • carry out research during a sabbatical 

UCL must not pay those with a visitor visa to work at UCL. The Academic member of staff they will collaborate with may need to provide a letter confirming the arrangements for the visitor's research, exchange or clinical practice.  Further information about eligibility and how to apply can be found on the government visitor visa webpage

Frontier Worker Permit for EEA Nationals

Since December 2020, those not normally resident in the UK intending to visit UCL in the capacity of guest lecturers or external examiners for example have been eligible  to apply for a Frontier Workers permit. This permit has been created for EEA nationals living outside the UK but commuting to work here. To be eligible, such individuals must have visited the UK to work before the 31 December 2020 but should live outside the UK for more than 180 days in any 12 month period. Permits can be issued for up to 5 years and may be re-issued, provided the permit holder continues to work in the UK in the manner described above.

The Employer Checking Service

The Employer Checking Service (ECS) is used to request verification from the Home Office that an individual has the right to work in the UK when they have an outstanding application or appeal and cannot present valid right to work documents before they start work as a casual or employee.