UCL Human Resources


HR Services

About the HR Services team

The HR Services team has responsibility for the preparation and issuing of all contract documentation relating to employees and Honoraries at UCL. Additionally, we manage both Disclosure and Barring and Certificate of Sponsorship applications, as well as the issuing of Research Passports (see "What do we do?" for a complete list of HR processes undertaken by the HR Services team).  


Contacting HR Services

  • Please send all email queries to hr-services@ucl.ac.uk 
  • If you wish to speak to someone within the HR Services team please call +44 (0)20 3108 7160 between 10am and 4pm (Monday to Friday).

If you would like to speak to a member of the team in person, pick up or provide documents, the team also hold weekly drop-in sessions on campus.

You can also make arrangements to visit the team by prior appointment.

Drop-in Sessions

Weekly drop-in sessions are held by the One Desk HR team. Find more details and dates.

What do we do?

  • Accelerated increments and contribution points
  • Acting up allowance
  • Affiliate Academics
  • Certificate of Sponsorship
  • Changes to appointment
  • Contract extensions
  • DBS checks
  • Emeritus contracts
  • Emeritus Staff letters
  • Employment confirmation letters
  • Form 6 payments
  • Honorariums
  • Honorary contracts
  • Leavers notifications
  • Marie Curie Fellows
  • Marie Curie Trainees
  • Maternity/Paternity Leave processing
  • New contract requests
  • Onboarding (starting information for new employees)
  • Probationary confirmation letters
  • Professorial contracts
  • Reference requests
  • Regrading
  • Relocation supplements
  • Research Passports
  • Review of Right to Work reports
  • Right to Work - annual reminders
  • Termination of contracts