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UCL Human Resources

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HR Services

About the HR Services team

The HR Services team has responsibility for the preparation and issuing of all contract documentation relating to employees and Honoraries at UCL. Additionally, we manage both Disclosure and Barring and Certificate of Sponsorship applications, as well as the issuing of Research Passports (see "What do we do?" for a complete list of HR processes undertaken by the HR Services team). 

The HR Services team is part of the Professional Services Hub at 1 St Martin’s Le Grand, London, EC1A 4EU, and is managed by Jodie Trumper. 


Contacting HR Services

  • Please send all email queries to hr-services@ucl.ac.uk 
     
  • If you wish to speak to someone within the HR Services team please call +44 (0)20 3108 7160.

If you would like to speak to a member of the team in person, pick up or provide documents, the team also hold weekly drop in sessions on campus.

You can also make arrangements to visit the team at 1 St Martin’s Le Grand by prior appointment.


Drop-in Sessions

Weekly drop in sessions are held on campus:

  • 18 October 20199am - 5pm
    Room 805, Breakdown 1, IOE 20 Bedford Way

  • 23 October 2019, 9am - 5pm
    Room 935, IOE 20 Bedford Way

  • 31 October 2019,  9am - 5pm
    Room 936, IOE 20 Bedford Way

  • 01 November 2019, 9am - 5pm
    Room 539, Breakdown 1, IOE 20 Bedford Way

  • 08 November 2019, 9am - 5pm
    Room 217, Foster Court

  • 13 November 20199am - 5pm
    Room 805 Breakdown 1, IOE 20 Bedford Way

  • 22 November 20199am - 5pm
    Room 130, Foster Court

  • 25 November 20199am - 5pm
    Room B16, Rockefeller Building

  • 29 November 20199am - 5pm
    Room 205, Bidborough House, 38-50 Bidborough Street

  • 06 December 2019, 9am - 5pm
    Room G05, Breakdown 1, IOE 9-11 Endsleigh Gardens

  • 13 December 20199am - 5pm
    Room B30, 25 Gordon Square

  • 18 December 20199am - 5pm
    Room G01,16-18 Gordon Square


What do we do?

  • Accelerated increments and contribution points
  • Acting up allowance
  • Affiliate Academics
  • Certificate of Sponsorship
  • Changes to appointment
  • Contract extensions
  • DBS checks
  • Emeritus contracts
  • Emeritus Staff letters
  • Employment confirmation letters
  • Form 6 payments
  • Honorariums
  • Honorary contracts
  • Leavers notifications
  • Marie Curie Fellows
  • Marie Curie Trainees
  • Maternity/Paternity Leave processing
  • New contract requests
  • Onboarding (starting information for new employees)
  • Probationary confirmation letters
  • Professorial contracts
  • Reference requests
  • Regrading
  • Relocation supplements
  • Research Passports
  • Review of Right to Work reports
  • Right to Work - annual reminders
  • Termination of contracts