Student and Registry Services


Board Chairs response to External Examiners Reports

16 January 2023

Board Chairs task – On Portico enter a response to External Examiner reports within four weeks of submission

Changes to how Academic Policy and Quality Review team review the EE report and departmental response 

We will now wait until the departmental response to the EE’s report has been entered onto Portico, and we will then review both the EE’s report and the departmental response at the same time (as long as the departmental response is entered within the 4 week deadline). 

Exam Board Chairs are responsible for ensuring that a departmental response is recorded on Portico within four weeks of submission of the annual report by the External Examiner. Please ensure that your response is as detailed as possible and action plan includes: 

  1. Any further details on this point (EE recommendation) that would be helpful 
  2. The action you will take 
  3. The person responsible 
  4. The timeframe for completion 

Furthermore, a response is still required even if the report is entirely positive (i.e. to thank the External Examiner for their report). 

A response is also required for any issues flagged up in the quantitative questions (the questions in sections 1 & 2 with yes/no/NA answers).  

Open reports can be found in the Portico Intray of the Board Administrators, Board Chair and Deputy Chair. 

For further guidance around responding to External Examiner reports, please refer to the ‘FAQs on Responding to External Examiner Reports’. 

Please note that External Examiner reports cannot be closed (i.e. finalised) until a departmental response has been entered. Once closed, reports and departmental responses are made available to the External Examiners (via html file), Staff and Students (via their Portico page).

Contact details for further information: examiners@ucl.ac.uk