Pre-Board External Examining tasks - BoE Data Hub has now been rolled over ready for 2021-22 session

To prepare for the 2021-22 external examining session, Board teams were requested to complete 3 tasks by 7th May. If you have not already done so, please complete these tasks ASAP.

Tasks: 

1. Check Current Appointed status – External Examiners’ who are active for the 2021-22 Academic Year and are expected to participate in the BoE meeting.

NB: Let us know as soon as possible if your Board is not running this year or there are any changes to the External Examiner's term.
 

2. Check modules are on the relevant Boards and assign to External Examiners (this is vital to calculate the fee payments for External Examiners) 

Please ensure the correct module is assigned to the External Examiner, paying close attention to the Period and Occurrence columns.  

Contact the Student Lifecycle team: lifecycle@ucl.ac.uk if your module is not appearing on the Board providing the correct Board of Examiners code.  

Note: A single module delivery can only be allocated to one Board. If you have a module which needs to be reviewed by multiple Boards, please contact us before the Board meeting. 

Modules can be reviewed by multiple External Examiners as long as the modules and External Examiners are on the same Board.
 

3. Populate Board Meeting Dates (annual report links to External Examiners are triggered by the BoE Meeting date, so it’s important that we have accurate information well in advance of the Board meeting)  

NB: Student Records shared a spreadsheet on your Faculty Teams sites to capture all Board dates which needed to be populated by 7 May. All of the dates that were provided have now been uploaded to Portico. If you did not complete this task, you will need to provide the dates directly in Portico (via the Board of Examiners data hub task (within the Awards, Assessments and Achievements tab). However, this task is not yet available so we will send you an email in due course to let you know when you can enter missing dates. If you have any Main BoE meetings that are due to take place within the next couple of weeks that were not already provided via the Student Records spreadsheets, please email us directly (examiners@ucl.ac.uk). It is very important that we know at least a week in advance when your main BoE meeting is being held since it is this date that we use to send out External Examiner report requests.      

Please refer to the External Examining webpage for further guidance (screen shots included) on completing each pre- Board task: Pre-Board Tasks for External Examining.
 

Contact details for further information: examiners@ucl.ac.uk
For modules not appearing on correct Boards: lifecycle@ucl.ac.uk