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Pre- Board External Examining tasks
21 June 2022
These tasks should already have been completed, if not, please do so ASAP: check status of External Examiners, assign modules for the 2021-22 session & enter BoE dates directly onto Portico
If you have not already done so, please complete these tasks ASAP.
Tasks:
1. Check Current Appointed status – External Examiners’ who are active for the 2021-22 Academic Year and are expected to participate in the BoE meeting.
NB: Let us know as soon as possible if your Board is not running this year or there are any changes to the External Examiner's term.
2. Check modules are on the relevant Boards and assign to External Examiners (this is vital to calculate the fee payments for External Examiners)
Please ensure the correct module is assigned to the External Examiner, paying close attention to the Period and Occurrence columns.
Contact the Student Lifecycle team: lifecycle@ucl.ac.uk if your module is not appearing on the Board providing the correct Board of Examiners code.
Note: A single module delivery can only be allocated to one Board. If you have a module which needs to be reviewed by multiple Boards, please contact us before the Board meeting.
Note: Modules can be reviewed by multiple External Examiners as long as the modules and External Examiners are on the same Board.
3. Populate Board Meeting Dates (It is very important that we know at least a week in advance when your main BoE meeting is being held since it is this date that we use to send out External Examiner report requests).
Note: This year you were asked to provide these dates by 7th May using shared spreadsheets provided by Student Records. All of the dates that were provided have now been uploaded to Portico. If you did not complete this task, or need to alter any dates, you can now enter the dates directly in Portico (via the Board of Examiners data hub task (within the Awards, Assessments and Achievements tab).
Please refer to the External Examining webpage for further guidance (screen shots included) on completing each pre- Board task: Pre-Board Tasks for External Examining.
Contact details for further information: examiners@ucl.ac.uk
For modules not appearing on correct Boards: lifecycle@ucl.ac.uk