Student Location and Reports - Term 1
The Enrolment and Module Selection workflows are asking students two key questions regarding their plans for Term 1:
1. Where they will be living:
- a. London
- b. Outside London (UK)
- c. Outside the UK
- d. Unknown
2. How they intend to study:
- a. ‘Face-to-Face’ - with a follow-up request for the date they intend to arrive on campus
- b. ‘Online’ - with further questions regarding which country and time zone
The answers to these questions will be available in various Portico reports to help plan Term 1 teaching. Below is a list of some key start of term reports available in various reporting tools. We have noted where the above information will appear in bold.
Reporting Tool | Report | Content/Purpose | Timing |
|---|
Tableau | Start of Session Dashboard | - Aggregate enrolment numbers by faculty and departments
- Comparisons to recruitment targets and fee forecasts.
- ‘Location’ and ‘How I intend to Study’ will be visible (aggregate numbers)
| One Day Delay |
|---|
Tableau | Module Registration Dashboard | - Module registration trends over time
- View aggregation of which students select a department’s modules and which modules a department’s students are selecting.
| One Day Delay |
|---|
Portico | Faculties Enrolment Report (daily) | - High level enrolment figures (by status) across all departments/faculties
- Student records (names/emails) can be viewed and exported
- ‘Location’ and ‘How I intend to Study’ will be visible (student level detail)
| One Day Delay |
|---|
Portico | Enrolment & Module Registration Dashboard | - Search by faculty/department. Aggregate numbers for new and returning student enrolments
- From 3 Sept - module registration status and department approvals status.
| Real-time |
|---|
Portico | Module Registration: Summary by Module | - Use to check how many students have selected a module and how many approvals.
- Can see forecasts of enrolments by module.
- View in Portico with option to download
| Real-time |
|---|
Portico | Module Registration: Summary by Student | - Summary information by student to check students are selecting appropriate amounts of credits or make sure their approvals have been completed.
- One row per student (but not student module level)
- View in Portico with option to download
| Real-time |
|---|
Portico | Module Registration: Detailed by Student Selection | - Detailed information by module or student.
- Overall status of approvals/rejections on a student level.
- Use for approvals and CMIS group assignment (need to check with Estates)
- Will include the ‘How I intend to Study’ and relevant related fields will be visible (each student’s module level detail)
| Real-time |
|---|
Portico | Module Registration - Approval by Programme | - Summary of students on a module per programme and route of study
- View in Portico with option to download
| Real-time |
|---|
Portico | Module Registration Lists | - View class lists with and without photos
| Real-time |
|---|
Business Objects | Various Student Lists | - Reports of enrolled students (with details) are available including by department, fee status, and interruption status.
- These reports have not been updated to include the ‘Location’ and ‘How I intend to Study’ questions.
| Real-time |
|---|
Contact details for further information: lifecycle@ucl.ac.uk
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