Curriculum Data Maintenance and Module Selection Timeline 2024-25

Module Amendments – assessments for 2024/25 

Assessment Change Spreadsheets for 2024/25 released on Faculty and Student Records MS Teams on 10 October. Departments update assessments for 2024/25. Please note the 31st January is the central UCL deadline, Faculties will provide an earlier deadline to departments to allow time for Faculty approval/sign off. 

New Module Forms for 2024/25 

New module forms going to SLT via Programme and Module Hub 2024/25 Sharepoint which is linked to your Faculty and Student Records MS Teams. 

Module Amendments for 2024/25 

Module Amendment forms (MAFS) going to SLT via Programme and Module Hub 2024/25 Sharepoint which is linked to your Faculty and Student Records MS Teams. 

Module Amendments – assessments for 2024/25 

For Departments who have this information ready early (and before the final deadline of 31st January). 

Assessment Change Spreadsheets for 2024/25 on Faculty and Student Records MS Teams. Departments update assessments for 2024/25. Please note the 30th November is the central UCL deadline, Faculties will provide an earlier deadline to departments to allow time for Faculty approval/sign off. 

Student Module Verification exercise for 2023/24 

Students with module choices for 2023/24 are asked to confirm on Portico that their selections are correct or contact their home/programme department if changes are required. 

Introduction to the 2024/5 Curricular Data Maintenance (CDM) task 

Online meeting to launch the 24/25 CDM task.

Reports to departments for module verification 

Student Records and Lifecycle will contact departments with details of students who selected ‘No’ in the module verification task. 

Deadline for departments to change student modules following student module verification 

If students report errors with their modules via the student module evaluation task, departments have until this deadline to ensure modules are corrected in advance of examination information being collected. 

Module Selection for Students with a January Start Date 

New students who are pre-enrolled/fully enrolled and continuing students who started with a January start date will be invited to select modules.

Departments will be able to amend selections in a ‘Departmental Student Module Amend – Jan. Starters’ container in the Curricular Management section of Portico.

CDM workshop: general programme diets overview 

A workshop led by Ksenia Burns (SLT) covering good practice in diet creation and maintenance, how grouping of modules can benefit students and issues to avoid. 

CDM workshop: from the student side 

A workshop led by Charlene Smith (SLT) covering what the student sees when they log into Portico to choose their modules. Detailing how the programme diets, help text, and choice containers are viewed by them. 

CDM workshop: module information and class sizes 

A workshop led by Rob Ramos (SLT) covering module updates which feed into the module catalogue, and the importance of accurate class size predictions to assist timetabling. 

CDM workshop: clash checking reports to aid programme diet review

A workshop led by Ben Johnson (STT) covering how the revamped clash checking reports can aid you in checking in advance for compulsory and optional module clashes.

CDM workshop: module assessment amended spreadsheets 

A workshop led by Fiona Carson (SLT) covering how departments should complete the module amendment assessment task, covering the various assessment types and how to capture all the required data on the relevant spreadsheet. 

CDM workshop: module management rules 

A workshop led by Jake Kennedy (SLT) covering how module management rules (MMRs) can be effectively implemented as part of module and programme review. Common language used for pre-req and co-req rules to assist module selection. 

Module Approval for Students with a January Start Date 

Departments should approve/reject selections. 

Module assessment amendments uploaded to Portico 

Module assessment amendments requested by the 31 January deadline will be uploaded to Portico, and can be reviewed as part of CDM module maintenance. 

CDM Programme Diet Maintenance (returning /continuing and new student diets) 

Portico task – Curriculum Data Maintenance: Review programmes for existing module groups (adding or removing modules) and amending diet helptext. Spreadsheet for significant changes to diets eg. changing module groupings.

CDM Module Maintenance 

Portico task – using the CDM task to amend module descriptions and module information for the 24/25 academic year (feeds into Module Catalogue).

2024/25 UCL Module Catalogue 

Will be offline whilst the 2024/25 catalogue is being prepared.

Publication of UCL Module Catalogue for 2024/25        

Module Catalogue refresh. 

Module Selection for all continuing students (Portico) 

Students can also change optional and elective selections after submission in this timeframe.

Departmental Student Module Amend opens for 2024/25 (and remains open to end of December 2024) to enable amendments to student module selections if required. 

Departmental review of module capacity  

In light of selections, review the numbers and consider any adjustments to provision (more/fewer groups in the light of staff and other resources) as well as identify room requirements.

Department review of module selections and approvals/rejections  

Students not informed until mid-July. Managed via Portico and email.

Assessment Changes after exam boards 

Assessment Change Spreadsheets for 2024/25 on Faculty and Student Records MS Teams. Departments update assessments for 2024/25. Please note the 16 July is the central UCL deadline, Faculties will provide an earlier deadline to departments to allow time for Faculty approval/sign off. 

Continuing students informed of their module selections approvals/rejections  

Via Portico task 

Continuing student request module amendment and reselection 

Via Portico task 

15 July – 29 July 2024 

New student module selection 

Pre-enrolled and enrolled students will be invited to select their modules.