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UCL School of Pharmacy

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Application process and placement allocation

How to apply for research placements at the UCL School of Pharmacy via our Erasmus/Exchange scheme.

Undergraduate (UG) Year 3 and above, Postgraduate (PG) and Doctoral (PhD) students from our partner universities are welcome to apply for a research placement at the UCL School of Pharmacy, via our Erasmus/Exchange scheme. The placements are undertaken as part of UG/PG studies or a PhD project at the students' home university.

Erasmus students looking to apply via Traineeship scheme should visit our Erasmus Traineeship page to see if they qualify.

Students from non-partner universities should visit our Independent Applicants page for separate instructions on how to apply.

Please note the following restrictions for all incoming (affiliate) students:
•   We do not offer any taught courses via Erasmus/Exchange
•   We do not offer any practical training for licensing purposes
•   We do not participate in the Erasmus Traineeship scheme (with one exception - click here for more information)

Click on a relevant link for more information on:

Placements

We always try to allocate students to the department of their first choice, however, this may not always be possible due to pressures on laboratory space and limited supervisor availability.

Incoming students will be offered a placement within one of our research departments, either:
•   laboratory-based
•   in a clinical setting at one of our linked NHS hospitals
•   theoretical / computational
•   data mining / mathematical modelling / clinical trial simulations

For further information about our research themes, please also check our research clusters.

The minimum placement length is 90 days (3 months), including Erasmus Traineeship, and the maximum is 12. Placements can be undertaken at any time of calendar year, including summer holidays. When planning your placement, please note:
•   To be eligible for 30% student discount for travel on London Underground and buses, your placement must not be shorter than 14 weeks (98 days).
•   The months of September to November may be particularly difficult to find accommodation in London. You will find more availability from January onwards.

Deadlines

We expect to receive your full application documentation at least 3-4 months before the proposed placement begins. There is some degree of flexibility with this and late applications may be considered, however, we strongly advise you to apply well in advance to avoid disappointment with admission and housing.

English language proficiency

To meet the UCL entry requirements, all students whose first language is not English must demonstrate adequate proficiency in English language (even if they do not need to apply for a visa).

It is required that Exchange students and recommended that Erasmus students meet the UCL Standard level of English (equivalent to an IELTS score of 6.5 overall with a minimum of 6.0 in any subtest). For more information, please see the relevant column in the 'Application' table below and follow a link to the lists of evidence required and other qualifications accepted by UCL.

Nationals from what UK Visas and Immigration (UKV&I) considers as a majority English-speaking country can be exempt from this requirement.

Credits

Please note that you will not be assessed at UCL, therefore, it is your home university that awards credits for your placement. If your university requests that your project must have specific elements incorporated in order to receive a particular number of credits, then please discuss it with your allocated project supervisor before your placement begins, so that we can attempt to accommodate your request.

Erasmus learning agreement

We will sign your learning agreement after we find a placement and a supervisor for you and are able to confirm your start and end dates. Please use our correct contact details when preparing your learning agreement.

Application process and placement allocation

I. Nomination

Please contact your home university to see if they have an Erasmus or Student Exchange partnership agreement with the UCL School of Pharmacy. If they do, they will help you with the formal process and administration. Once you have been accepted onto the Erasmus/Exchange programme by your university, they will notify us of your nomination on your behalf. We will then contact you to invite you to apply for a placement. If you do not hear from us following your official nomination, please contact us.

II. Application

Please download and complete the relevant UCL application form and follow the instructions as listed in the table below. All forms should be scanned and e-mailed directly to the UCL Admissions Office (affiliatestudents@ucl.ac.uk). They will review the application and pass it on to the School of Pharmacy for approval and placement allocation. 

1.   UG / PG Application Form (Erasmus)

Please use BLOCK CAPITAL letters (especially for your name, e-mail and postal address)

•  Section 13 (UCL Department): Please state 'School of Pharmacy'.
•  Section 14 (Duration of Study): Please leave it blank if the options do not fit your proposed placement length.
•  Section 15 (Proposed Starting Date): Please manually add the proposed end date and confirm how many months in total you would like to come in for.
•  Section 18 (Supplementary Information): Please use it to rank at least 3 departments you would like to be allocated to, in order of preference. Please only list the department names and leave the 'Code' and 'Course Title' columns blank:
- If you are interested in laboratory-based research project, please only rank the names of our departments you would like to be allocated to.
If you wish your research project to be conducted in one of our linked hospitals, please rank it as a 'Clinical Pharmacy and Practice Project Work'.
If you are interested in theoretical / computational research, then please rank it as 'Computational Project Work'.
- If you are interested in Pharmacology and data mining clinical research, please rank it as 'Pharmacology / non-laboratory clinical research'.

1.   UG / PG Application Form (non-EU Exchange)

Please use BLOCK CAPITAL letters (especially for your name, e-mail and postal address)

•  Section 13 (UCL Department): Please state 'School of Pharmacy'.
•  Section 14 (Alternative UCL Departments): Please leave it blank.
•  Section 15 (Duration of Study): Please leave it blank if the options do not fit your proposed placement length.
•  Section 16 (Proposed Starting Date): Please manually add the proposed end date and confirm how many months in total you would like to come in for.
•  Section 19 (Supplementary Information): Please use it to rank at least 3 departments you would like to be allocated to, in order of preference. Please only list the department names and leave the 'Code' and 'Course Title' columns blank:
- If you are interested in laboratory-based research project, please only rank the names of our departments you would like to be allocated to.
If you wish your research project to be conducted in one of our linked hospitals, please rank it as a 'Clinical Pharmacy and Practice Project Work'.
If you are interested in theoretical / computational research, then please rank it as 'Computational Project Work'.
- If you are interested in Pharmacology and data mining clinical research, please rank it as 'Pharmacology / non-laboratory clinical research'.
•  Section 21 (Supporting Documentation):
1)   Two letters of recommendation from members of academic staff at your home institution who are familiar with your work.
2)   If English is not your first language, please provide a proof of English language proficiency

1.   PhD (Doctoral) Visiting Research Student Application Form (Erasmus / non-EU Exchange)

Please use BLOCK CAPITAL letters (especially for your name, e-mail and postal address)

•  Section 15 (UCL Department/Institute): Please state 'School of Pharmacy'.
•  Section 16 (Research Subject Area): Please use it to name the department you would like to be allocated to, unless you have already secured an invitation and know what the exact project will be.
If you wish your research to be conducted in one of our linked hospitals, please rank it as a 'Clinical Pharmacy and Practice Project Work'.
If you are interested in theoretical / computational research, then please rank it as 'Computational Project Work'.
•  Section 26 (Supplementary Supporting Statement): When completing this section, please refer to the guidance below, as per point 3.
•  Section 27 (Funding): Please choose the 'Erasmus/Exchange (no fees)' option
•  Supporting Documentation:
1)   Two letters of recommendation from members of academic staff at your home institution who are familiar with your work.
2)   If English is not your first language, please provide a proof of English language proficiency
3)   A signed and stamped letter from your institution confirming your nomination for student exchange placement at UCL.

2.   Disability and Ethnic Monitoring Form

3.   Personal Statement / Motivation Letter (half a page to maximum 1 page)

Focusing on your achievements and experience, please tell us about your academic background and interests relating to research. If you have any previous research experience, please use this opportunity to let us know. We would like to know what you expect to achieve by working on a research project at the School of Pharmacy and what motivates you to apply.

4.   Academic Transcript of Grades (in English)

•  UG/PG students: please add your most recent official transcript from your home institution and details of the modules you are currently studying.

•  PhD students: please add your official transcripts/diplomas for any Undergraduate or Postgraduate study previously awarded.

5.   C.V.

Please ensure that your CV focuses on your academic experience rather than non-academic work.

III. Placement allocation

When we receive your application from the Admissions Office, we will try to find a place for you in one of our research departments. Finding a project supervisor can be a lengthy process, therefore, you may not hear from us for several weeks during which we will contact our researchers and pass your CV and motivation letter on. You will be contacted by us when we find a supervisor for you or if we need more information.

IV. Approval and offer letter

When placement allocation is completed, we will inform the Admissions Office that your application has been approved. The Admissions team will then send you an official offer notification by email, which will include an Offer Reply Form that must be completed and returned by email. An official copy of the offer letter will be sent out by post at the same time.

V. Accommodation advice and useful information

Once you have formally confirmed your offer with the Admissions Office, please refer to our Accommodation, Travel, Induction, Student Life and Support page for advice on how to apply for accommodation and on matters such as commuting within London, student life, etc.