Library Services


FAQs: RPS & UCL Discovery

This page lists FAQs relating to managing publications in RPS and in UCL Discovery, UCL's open access repository.


UCL Discovery


I can't log in to RPS. What should I do?

If you can't log in into other UCL sites (such as UCL Moodle) there may be problem with your UCL password. See MyAccount - managing your UCL password.

If your password is working on other UCL sites, please complete ISD's self-service form.

How do I change a publication type?

RPS identifies publications by type (eg. conference paper). In some cases, you might need to change the type (eg. from conference paper to conference abstract). The publication type appears at the top of the full record in RPS. You will see a small pencil icon next to the output type. Click on it, and you will be able to select a different type; then save your changes.

Why isn't RPS finding my conference paper by DOI? Is it necessary to add details manually?

When adding conference papers ('Add a new publication' screen), RPS will not find and retrieve an existing record from an external database (e.g. Crossref) when searching by DOI or title. The workaround is to choose the 'journal article' type (instead of Conference paper or Abstract), claim the record after searching by DOI or title, and then change the publication type (see How do I change a publication type?). This saves adding manual records for conference papers.

My publications aren't appearing in date order. How can this be fixed?

If a publication does not display in chronological order in RPS and Profiles, it is likely that the reporting date field in RPS is not populated. Click on the title of the publication in RPS to view its full record. If the reporting date field towards the top right is blank, click on the cogwheel to add the publication date, then save. The corresponding Profiles record will update overnight.

Can duplicate RPS records be merged?

If you create a basic record for a paper when it is accepted (see our guide Record a publication in your RPS profile), and a full record is later imported into RPS from an external database like Scopus or Web of Science, the two records should merge automatically. If this does not happen, contact the Open Access Team and we will merge the duplicate records for you.

Can I allow someone else to update my publications data?

You can give another member of UCL staff delegate rights to manage your RPS record. To set up a delegate, in RPS go to Menu (top left) > My Profile > Settings > Manage Delegates. Enter the surname of your delegate, then select their name from the drop-down box that will appear. Click 'Add delegate'.

How do I get access as an administrator so that I can run reports and manage publications for my department?

Contact the Open Access Team to arrange this. 

Can I get a list of my publications from RPS?

Publications lists can be exported from RPS in various formats. Click the “EXPORT” button at the top of your publications list (which can also be filtered in various ways, if desired) to choose the file format, the order of the publications, and to export the list. If details are missing, you can add them manually if the file format you choose allows editing, but see also My publications aren't appearing in date order. How can this be fixed?

UCL Discovery

What types of research can be made available in UCL Discovery?

Many types of publication can be uploaded to RPS and made open access in UCL Discovery according to the publisher's terms and conditions, including articles and conference papers, books and book chapters, and outputs from conferences, workshops and meetings held at UCL or organised by UCL researchers.

Datasets, figures, posters, software, models and similar outputs should be deposited in the UCL Research Data Repository

Contact the Open Access Team for more information.

Are download statistics available from UCL Discovery?

UCL Discovery shows download statistics by publication, measured by country, month and year. See individual publications, or click 'Statistics' in the left menu in UCL Discovery. 

How do I cite research found in UCL Discovery?

Cite the publication as it appears at the top of the UCL Discovery record, then indicate that it is available in UCL Discovery.

For example:

Card, D., Dustmann, C., & Preston, I. (2009). Immigration, wages, and compositional amenities. CReAM Discussion Papers (CDP 29/09). Centre for the Research and Analysis of Migration (CReAM), London, UK. Available at https://discovery.ucl.ac.uk/id/eprint/18906/

To find the correct page numbers, consult the original version of the publication on the publisher's website.