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New website requests

This page provides guidance on how to request a new website and provides options for UCL branded sites, departmental web space and non-UCL branded sites.

There are three types of new website requests:

  1. A UCL branded Drupal website.
  2. Departmental web space for a website that uses technology other than Drupal, for example to support your research. This excludes content management systems such as Wordpress.
  3. A non-UCL branded website or non-Drupal site such as Wordpress, for example to support a multi-partner initiative where UCL is not the lead partner or where the site needs functionality not supported by Drupal.

Website for a multi-partner project:

  • If the UCL is the lead partner, follow the steps for 1. a UCL branded website built on Drupal.
  • If UCL is not the lead partner, follow the steps for 3. a non-UCL branded website.

1. I'd like a UCL branded website, built on Drupal

This process is to request a new, top level UCL branded website on the ucl.ac.uk domain built on Drupal, the university's centrally owned content management system. The UCL Domain and URL Eligibility Committee have the final approval on new top level website requests. Follow the steps below to ensure the process runs as smoothly as possible.

Contact faculty / departmental communications

I work in a faculty:

Get your new website request approved by your Faculty Commuications Manager. Give them as much information as possible as they will need to determine how the site fits in with the faculty communications strategy and if the content could sit under a parent site instead. If the content should sit under a parent site, your Faculty Communications Manager can advise on the next steps. The faculty communications contacts are:

Check the proposed new website URL conforms with the UCL URL Policy. We will send all new website requests for approval by the Domain and Eligibility Committee so do try to ensure your proposed URL meets the policy. Your Faculty Communications Manager should be able to advise.

I work in Professional Services / an Office of the Vice Provost:

Check the proposed new website URL conforms with the UCL URL Policy. We will send all new website requests for approval by the Domain and Eligibility Committee so do try to ensure your proposed URL meets the policy. We will liaise with the appropriate senior site editor or digital communications manager as required.

Complete a new website request form

Complete a Drupal new website request form:

  • Click on Websites, Apps & Databases (at the bottom of the page)
  • Click on 'Drupal: New website request form' and complete the form

Approval by the Eligibility Committee

Digital Presence will review the request and will send it to the university's Domain and URL Eligibility Committee for final approval. Digital Presence will inform you of the Committee's decision. 

2. I'd like departmental webspace for a non-Drupal site

If you require a website that uses technology other than Drupal (as part of your research for example), then UCL can provide a departmental web account on our hosting server. This is a LAMP stack. This option is not available to host content management systems. You should discuss the request for an account with the Computer Representative of your department and apply for a departmental web account. No web training or support is available for this option.

  • Discuss your request with your departmental Computer Representative. If you'd like to host a site built on a content management system such as Wordpress, follow the steps below for non-UCL branded websites
  • If your Computer Representative approves the request, you should then complete a departmental web account request form
  • We will review the request and if agreed, an account will be created and you will be informed of the details in due course
  • If you need a MySQL account, email MySQL-Support Team after the departmental web account has been set up. For more information about MySQL, check out the MySQL database service webpage

3. I'd like a non-UCL branded website

You will need to follow the procurement process for:

  • non-UCL branded websites, for example, to support a multi-partner initiative where UCL is not the lead partner
  • websites which require functionality that is not available in Drupal such as member login for non-UCL users
  • web hosting for sites built on a content management system such as Wordpress

No web training or support is available for this option but Procurement Services can advise on the procurement process.

  • You will need to follow the procurement process. This includes sourcing your own suppliers and web hosting companies. These sites will not have UCL branding or a ucl.ac.uk URL