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Mailman Lists

What is Mailman?

GNU Mailman is the mailing list management system used at UCL. It allows for the creation of mailing lists that can include both UCL and non-UCL members, which is a key difference from the traditional central distribution lists.

Who can request a Mailman list?

Any UCL staff member can request a Mailman mailing list. Students who want a Mailman list will need to have approval from their tutor or departmental Computer Representative.

How to request a new Mailman list

There are two ways to request a new Mailman mailing list at UCL:
Option 1: Through MyServices

  1. Access the MyServices platform.
  2. Search for "Mailman - Mailing List Request".
  3. Fill in all the mandatory fields with the required details.

Option 2: By Email
Send an email to itservices@ucl.ac.uk with the following information:

  1. Reason for requesting the mailing list
  2. Proposed mailing list name (e.g., ucl-admin@ucl.ac.uk)
  3. Your user ID (e.g., ucyxxx0)

And with the answer to the following 3 questions:

  • Will this list have 50 or more members? Yes/No
  • Will this list have have non-UCL email address? Yes/No
  • If yes, will it be opt-in? (this is to comply with GDPR rule) Yes/No

Naming convention for Mailman lists

The format for naming Mailman mailing lists is: [faculty/division/department]-[function/purpose]

Processing time

It typically takes a couple of days for a new Mailman mailing list to be set up. Once the list is created, the OneDesk IT team will email you with your password.

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